Executive Assistant to C-Level Executives

New

Executive Assistant

Remote - Costa Rica

Acquia empowers the world’s most ambitious brands to create digital customer experiences that matter. With open source Drupal at its core, the Acquia Digital Experience Platform (DXP) enables marketers, developers, and IT operations teams at thousands of global organizations to rapidly compose and deploy digital products and services that engage customers, enhance conversions, and help businesses stand out.

Headquartered in the U.S., Acquia is positioned as a market leader by the analyst community and is listed as one of the world’s top software companies by The Software Report. We are Acquia. We are a global company with employees located in more than 30 countries, and we’re building for the future. We want you to be a part of it!

The ideal candidate will handle complex situations, multiple responsibilities, simultaneously mixing long-term projects with prioritizing the immediate needs of several Executives. As the Executive Assistant you will have a proven history of exhibiting the skills to collaborate and achieve actionable results through others, with the ability to build strong and sustainable relationships and the capability to interact with all levels of the organization, Board of Directors, and key customers.

Responsibilities

As Executive Assistant to the Chief Operating Officer, Chief Product & Technology Officer and the Vice President, Corporate Development, you will be responsible for ensuring the smooth running of day to day demands and activities including:

• Day-to-day administration and management of all areas of executive support
• Scheduling meetings, 1:1s, speaking engagements and client meetings
• Managing travel and expense reports
• Assist in the preparation of presentations, itineraries and coordinating of logistics
• Work with the Board of Directors to schedule meetings, interacting regularly with the Vista EA’s
• Liaise daily with all areas of the business while interacting with all other C-level Executives to help facilitate key projects and meetings
• Regular coordination with our private equity investors on multiple matters
  
  

Qualifications

• 5-7 years executive support experience working in a growing fast paced organization at the C-level
• Advanced proficiency in Word, Excel, PowerPoint and Google apps
• Highly professional, polished, reliable and strong self-starter with a "can do" attitude in addition to a flexible approach
• High level of discretion pertaining to confidential information
• Proven experience preparing information to executives
• Self-starter attitude and enthusiasm when working independently and as part of a team
• High sense of urgency, drive and willingness to do what it takes to get the job done
• Keen ability to follow instructions and understand those instructions with little or no follow up.
• Ability to properly multitask and prioritize work by considering its risk, importance, urgency, and potential business, organizational, or customer implications
• Experience working at rapidly growing technology-focused start-up company preferred
• A sense of humor and ability to thrive in a fast paced and dynamic environment
• Excellent references
  
  

We are an organization that embraces innovation and the potential of AI to enhance our processes and improve our work. We are always looking for individuals who are open to learning new technologies and collaborating with AI tools to achieve our goals.

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

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