Senior Event Manager & Coordinator

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At Leap Tools, we are building the world's most advanced solutions for the interior décor industry. With customers in 80+ countries, our clientele includes Fortune 500 companies such as Home Depot, local retailers such as Alexanian's, and everything in between. We have been recognized as one of the fastest-growing tech companies by Deloitte for multiple years in a row, and we are looking for ambitious challenge-seekers to fuel our momentum and help us create an iconic global tech company.

About Our Product

Our technology lets you see products in your own room before you buy. Imagine you want to redesign your home and have been searching for new tiles for your kitchen, or a new rug for your living room. You definitely want to make sure it will look good in your space. We enable that through cutting-edge computer vision technology, presented in an extraordinarily simple and accessible way. Try our rug demo now! Simply upload a picture of your room using your mobile phone, and slide the rug under your coffee table: https://www.roomvo.com/rugdemo4r

Position Summary

We are seeking an experienced, highly organized, and detail-oriented Event Manager & Coordinator to lead the planning and execution of a large portfolio of over 50 complex events globally each year. This role demands a proactive, resourceful professional who can seamlessly manage every aspect of event logistics and operations, ensuring flawless execution and maximizing event ROI.

Key Responsibilities

• Reporting & Analysis:
  
  

Compile post-event reports covering budget adherence, vendor performance, attendee data, and key insights to optimize future events.

• End-to-End Event Management:
  
  

Manage the full lifecycle of 50+ events with overlapping schedules annually, including international trade shows, conferences, exhibitions, and custom customer events, across multiple markets and verticals. Oversee all logistics from booth space reservation and contracts to execution, often managing simultaneous events.

• Travel and Logistics Coordination:
  
  

Manage all travel arrangements for team members including booking flights, hotels, ground transportation, and managing itineraries.

• Vendor & Supplier Management:
  
  

Source, negotiate, and manage relationships with multiple vendors including booth builders, decorators, printers, freight/shipping companies, and hospitality providers.

• Budgeting & Financial Oversight:
  
  

Develop, monitor, and control event budgets; manage payment authorizations, vendor invoices, and ensure cost-efficiency across all events.

• Team Organization & Playbooks:
  
  

Coordinate cross-functional teams involved in events, develop detailed event playbooks and run sheets to ensure smooth onsite execution.

• Booth & Asset Management:
  
  

Oversee booth design, vendor selection for booth construction and setup/tear down; manage printing and shipping, and inventory of marketing assets, custom collateral, and giveaways.

• Lead management:
  
  

Prepare and validate exhibitor lists for accurate targeting. Set up and test lead capture forms for booth staff. Ensure timely lead submission and collaborate with Sales and RevOps on routing, follow-up, and reporting.

• Registration & Lead Capture:
  
  

Ensure event registration processes are seamless; coordinate and verify the functionality of lead capture forms and systems before and during events.

• Custom Asset Coordination:
  
  

Work closely with design and marketing teams to manage the creation, approval, and delivery of custom assets tailored for specific customers or events.

Qualifications

• Proven experience managing a high volume of complex events, preferably 50+ annually, including international locations.
• Strong project management and organizational skills with exceptional attention to detail.
• Experience negotiating and managing vendors and suppliers in a fast-paced environment.
• Budget management expertise with financial acumen.
• Ability to manage multiple stakeholders and cross-functional teams effectively.
• Proficiency with event management software, CRM, registration platforms, and Google Workspace.
• Comfortable with frequent international travel, working across multiple time zones and hands-on onsite event setup/tear down.
• Excellent communication and interpersonal skills.
• Ability to problem-solve on the fly and handle unexpected challenges calmly and efficiently.
  
  

About Our Culture

• We're a remote-first company that encourages our employees to work from where they're most productive.
• We work in tight-knit teams to cultivate an ownership mentality.
• We cherish curiosity and an obsession for details because we know these details are invaluable over the long run.
• We're hyper-focused on our achievements and our ability to execute our promises. We act with urgency.
• We value work-life balance by offering generous time off
• Work anywhere in the world for up to 3 months!
• We value families, by offering a parental leave program
• We offer a work-from-home stipend
• Your birthday (and our company's birthday) is a day off!
  
  

About Our Hiring Process

Now: You upload your resume and complete a brief questionnaire.

Step 1: We arrange a video call with you to assess your abilities. Complete a take-home assessment.

Step 2: You attend the second video interview soon after.

Step 3: You meet one of the founders.

Step 4: You receive an offer.

Take the Leap. Apply now.

Our demo, in case you missed it: https://www.roomvo.com/rugdemo4r

If you have questions about this posting, please contact support@lensa.com