AI Summary
Join Mayflower as an HR Administration & Systems Specialist to support and enhance core HR operations. Manage HR administration processes, ensure data accuracy, and collaborate with HR, payroll, employees, and external partners. Develop and implement process improvements to enhance efficiency and employee experience.
Key Highlights
Prepare documentation for migration authorities and coordinate with migration agents
Consolidate data for pre-payroll reports and resolve discrepancies with stakeholders
Manage employee enrollment in medical insurance and maintain accurate HRIS records
Advise employees on statutory leave entitlements and track accruals and balances
Identify process gaps and propose improvements or automation opportunities
Technical Skills Required
Benefits & Perks
EU-based employment contract
3-year Cyprus work visa
Full relocation package
Private medical insurance
Corporate mobile plan
Interest-free car purchase support
Mindfulness & well-being support
50% coverage of school and kindergarten fees
Fully covered sports benefits
Access to in-house electric scooters and bike rentals
Cycling purchase compensation
Paid language courses and development programs
Peer reward program
Free catering and in-house coffee bar
Job Description
Mayflower is a technology company that alters the entertainment industry to a new level of perception and engagement.
We are developing a partner advertising high-load system with a large RPS, convenient and modern interface. We are growing exponentially and successfully implementing new technologies to accelerate this growth and the system as a whole.
Now we look for a HR Administration Specialist to join our team.
We are seeking a detail-oriented and proactive HR Administration & Systems Specialist to support and enhance our core HR operations. The ideal candidate will manage HR administration processes end-to-end while ensuring data accuracy, compliance, and strong collaboration across HR, payroll, employees and external partners.
Key Responsibilities
- Prepare all required documentation (incl. employment & migrations documents) for migration authorities, coordinate with migration agents, and ensure timely follow-up and reporting on all application cases;
- Consolidate data from multiple HR and finance sources to prepare accurate monthly pre-payroll reports, validate inputs, and resolve discrepancies with stakeholders before submission to payroll;
- Manage end-to-end employee enrollment in medical insurance, drive process improvements, and maintain communication with insurance providers;
- Maintain accurate HRIS records, support data updates, and track and keep updated employee information;
- Prepare employment contracts and amendments, including calculating stamp duties to ensure tax compliance;
- Advise and support employees on statutory leave entitlements (maternity, paternity, parental, unpaid leave, etc.), track accruals and balances, and prepare reports for payroll;
- Identify process gaps and propose improvements or automation opportunities to enhance efficiency and employee experience;
- Support HR operations with various administrative and ad-hoc tasks as instructed by the team lead.
- 2-3+ years of experience in HR Operations, HR Administration, or Payroll.
- Strong knowledge of Cyprus Labor Law and migration processes.
- Excellent command of English; Russian or Greek is an advantage.
- Strong communication, organizational, and analytical skills, with high attention to detail.
- Ability to work independently, manage deadlines, and collaborate as a team player.
- Proficient in Excel (data tracking, validation, reporting).
- Experience with JIRA, Confluence, and HRIS systems is a plus, including the ability to propose improvements and prepare technical specifications.
- Experience with JIRA, Confluence, and HRIS systems is a plus, including the ability to propose improvements and prepare technical specifications for automations.
- Negotiation skills.
- Experience with automations / optimizations / process improvements.
We know that great talent deserves great conditions, so here's what you can expect when joining us:
- EU-based employment contract and a 3-year Cyprus work visa with full support for your relocation and visa processes, including assistance for your family.
- Full relocation package: flights to Limassol for you and your family, a company-covered apartment for the first month, and full relocation support to make your move smooth and hassle-free.
- Transparent performance reviews twice a year, with bonus opportunities and salary adjustments.
- Private medical insurance for you and your family, a corporate mobile plan (unlimited in Cyprus with roaming included), and interest-free support for car purchases.
- Mindfulness & well-being support, including psychological assistance with 50% coverage.
- 50% coverage of school and kindergarten fees for your children.
- Fully covered sports benefits, and also access to in-house electric scooters and bike rentals, and cycling purchase compensation.
- Investment in your growth: paid language courses and access to suited-for-you development programs, including conferences, training programs, and coaching to support your professional journey.
- A culture of recognition: a peer reward program to celebrate your contributions.
- A fully equipped office in Limassol’s city center, with everything you need for deep work and collaboration.
- Free catering in the office and an in-house coffee bar with high-quality drinks and a health bar stocked with nutritious snacks.
- A strong engineering culture: international teams, corporate events, team buildings, and hackathons—because great work happens in great communities.
- HR interview (40 min);
- Team Interview (1 hour);
- Test task;
- Final interview (45 min).
- Experience shown on site: 3+ years of experience