Operational Systems Manager

Job Description

Orbem is an impact-driven deep-tech scaleup with global reach, founded in Munich, Germany and now expanding internationally with our newest office in Houston, Texas. We develop fast, accurate, and accessible imaging solutions that provide access to otherwise unattainable sources of knowledge.

We seek to make a difference – and develop solutions to sustainably feed the world, accelerate the transition to a green economy, and transform disease detection.

Join us on our mission to unleash AI-powered imaging for everything and everyone

Operational Systems Manager (f/m/d)

• Starting date: As soon as possible
• Yearly Salary: €60,000 - €65,000 (fixed range, annual gross)
• ESOPs: €10,000 - €30,000
• Benefits: Up to €5,000 annually
• Work model: Full-time, Hybrid (Munich, Germany)
  
  

Your Role

We need a builder. Someone who creates systems, not just manages them.

You'll be the digital architect of our operations. Your job is to build the single source of truth for our installation projects and installed systems in the field by implementing Airtable as a central hub and connecting it to ERP, PLM, Jira, and other critical tools. You'll work closely with our Operational Excellence team to translate processes into digital reality, building systems people actually want to use.

This is hands-on work for someone who wants to build infrastructure that powers growth now, while keeping future scalability in mind (think Salesforce, FSL, or similar).

Your Day-to-Day

• Own our central operational database in Airtable: schema, field types, data integrity, and interfaces.
• Connect tools (ERP, PLM, Jira) to the central hub with precise, reliable data mapping.
• Build automations that streamline workflows. Confidently use JavaScript when native tools aren't enough.
• Own the full lifecycle of systems you build: monitor, troubleshoot, fix bugs, and maintain reliability.
• Partner with our Business Intelligence team to ensure clean, structured data for reporting.
• Act as a key stakeholder in our GenAI roadmap, ensuring data structures are ready for agents and automation.
• Help non-technical users adopt what you build through documentation, training, and support.
  
  

Job requirements

Your Experiences And Skills

Fit to Our Values

• We own every challenge: we enjoy complexity and thrive under uncertainty
• We strive for better: we seize any opportunity for growth and challenge the status quo. We are constantly learning and improving
• We imagine new frontiers: we think beyond ‘doable’ and ‘reasonable’. We design a sustainable and healthy future together
  
  

Experience And Skills

• Builder DNA. You create and implement solutions yourself. If you've only managed established systems without building them, this isn't the role.
• Proven experience translating business processes into system logic (Salesforce Admin, Implementation Consultant, or similar)
• Understand team problems before building, design with UX in mind, and deliver working solutions
• Deep understanding of relational database design and data structuring for scalability
• Expert proficiency in Airtable, low-code tools, or CRM (Salesforce, HubSpot)
• Comfortable with iPaaS tools (Make, n8n, Zapier), APIs and Webhooks.
• Can use JavaScript for scripting and automation
• Strong communicator who can define the "how" when others define the "what"
  
  

What Makes You Stand Out From Other Candidates

• Experience building complex, interconnected tool landscapes (ERP, CRM, PLM, Project Management, Field Service)
• Genuine interest in GenAI and its application to operational workflows
  
  

What We Offer

International Environment: Join a team with 40+ nationalities across 5 continents, all driven by a shared purpose: shedding light on the world’s toughest challenges.

Attractive Compensation Package

• Stock Options: Share in Orbem’s success.
• Visa & Relocation Support: Seamless support for your move to Germany.
• Learning & Development: €1,750 annual budget for personal growth.
• Fitness Membership: Access to Urban Sports Club or Wellpass.
• Childcare Reimbursement: Support for Kita/Kindergarten fees.
• Deutschland Ticket: Full coverage of public transportation.
  
  

Work-Life Integration

• Flexible Hours & Home Office: Work when and where it suits you.
• WFH Perks: Get €185 to upgrade your home office + a sleek external monitor on us!
• 30 Days Paid Leave: Plenty of time to recharge.
• Personal Leave: Flexibility for life’s important moments.
• Work from Anywhere: Experience new cultures and environments for up to 60 days per year.
  
  

Make a Difference: Join an ambitious, fast-growing team working on breakthrough technology. In our scale-up environment, you’ll be free to lead your projects and make an impact. We provide a platform for you to explore, innovate, and define your vision for the future. At Orbem, we’re committed to helping you discover your strengths, and while we aim to teach you, we also want to learn from you.

Your team

As our Operational Systems Manager, you become part of our diverse and international team. Learn more about the team members, their work and challenges here: www.orbem.ai

At Orbem, we're committed to building a smart, diverse team, and we recognize that self-doubt can prevent talented individuals from applying. If you feel you don't meet every requirement, we'd love to hear from you anyway!