HR Generalist

HR Operations & Administration

• Prepare HR letters (employment verification, promotion, confirmation, etc.) in a timely and confidential manner.
• Support HR-related employee requests and assist in HR projects or initiatives as assigned.
• Create and maintain SOPs for HR admin workflows (Employee handbook, mobility, COI, travel, Intranet etc.)
• Assist in coordinating/curating new hire gatherings, buddy appreciation gatherings, and team-building activities.
• Prepare employee personnel files and maintain data for internal or external HR audits (e.g QEM).
• Monitor HR data (e.g. Budget tracking, Training data).
• Government paid leave tracking and claim submissions (maternity leave, childcare leave, etc.)
• Insurance enrolment/termination for new hires/leavers.
• PSA pass new application/renewal.
• Facilitate Conflict of Interest (COI) declarations across the region in collaboration with Compliance department.

Employment Pass & Mobility

• Fully accountable for MOM work pass application related work (e.g. EP/DP/SP/TEP applications and any other associated applications like RMI etc.)
• Support international transfers and mobility processes for short term assignments as well as help cover long term assignment mobility processes when necessary (documentation, relocation support, onboarding, accommodation reservation etc.).

Learning & Development Administration

• Support the administration of in-house training programmes and Skills Development Fund (SDF) claims.
• Maintain learning records and assist with training coordination and logistics.

People Support & Office Administration

• Support internal communication drafts for HR initiatives (e.g. emailers for new policies, HR campaigns).
• Support and coordinate Regional HQ townhalls and engagement events.
• Assist to coordinate flight arrangements for Regional HQ staff.
• Act as covering officer for People Support duties when needed. (e.g. front desk/visitor management).
• Support Business Continuity Management plans (e.g. employee contact lists, emergency response folders).

Systems/Software:

• MYPORT: HRBP – No HR + Journey expert
• BIPO: Leave module
• Corppass
  - MyMOM Portal
  - Employment Pass (EP) eService + WPOL (pass management)
  - MyCareersFuture Employer Portal o SSG-WSG E-services o PSA Pass application
  - RAS HQ LTA access
  - SAP Concur Travel
  - SAP Fiori

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related discipline.
• Minimum 3 years’ experience in HR administration or operations, preferably in a regional or multinational setting.
• Familiarity with Singapore employment laws and work pass application processes.
• Proficient in Microsoft Office Suite (Advanced Excel skills required) and HR systems. Preferred Skills.
• Experience with Oracle HR or other HRIS systems.
• Experience with travel coordination using SAP Concur Travel.
• Exposure to international mobility or regional HR coordination or learning administration processes.
• Understanding of training administration and SDF claim processes.