US Payroll Specialist

Overview

Our client is looking for an experienced US Payroll Specialist to support accurate and compliant payroll operations for U.S.-based employees. This role is fully remote and will work closely with HR and Finance partners to ensure timely payroll processing, employee data accuracy, and continuous process improvement.

What You’ll Do

Payroll Processing & Compliance

• Process accurate and timely U.S. payroll including regular, off-cycle, and adjustment payrolls

• Support multi-state payroll for exempt and non-exempt employees in compliance with federal, state, and local regulations

• Review and validate payroll inputs such as new hires, terminations, compensation changes, bonuses, and leave-related pay

• Maintain accurate payroll and job data across payroll and HR systems

Employee Support & Collaboration

• Respond to employee inquiries related to payroll, pay changes, deductions, and employment data

• Partner closely with HR and Finance to ensure employee records, tax setup, and payroll deductions are accurate

• Support onboarding and offboarding processes related to payroll setup and final pay

Reporting, Audits & Process Improvement

• Assist with payroll reconciliations, audit support, and preparation of payroll registers and reports

• Maintain payroll records in line with internal controls and record retention requirements

• Support payroll system updates, testing, and continuous process improvements

• Contribute to documentation of payroll and operational processes

The Right Fit

Experience & Knowledge

• 3+ years of hands-on U.S. payroll processing experience

• Required experience using Rippling for U.S. payroll processing

• Experience supporting multi-state U.S. payroll and employment tax compliance

• Working knowledge of exempt and non-exempt payroll requirements

• Experience supporting Canadian payroll is a plus

Skills & Attributes

• Strong attention to detail and confidentiality with sensitive employee data

• Proficiency in Excel including filters, lookups, and basic formulas

• Strong organizational and communication skills

• Ability to manage deadlines in a fast-paced environment

• Experience supporting payroll within HR Operations or People Ops

• Experience with benefits deductions and payroll or HR system integrations

• Exposure to equity-related payroll transactions or payroll audits is a plus

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