Chief of Staff to the CEO

About Our Client

Our client is transforming American manufacturing by making advanced automation accessible to all manufacturers, aiming to increase factory productivity by 10x and strengthen the domestic supply chain. Built on deep expertise in robotics and manufacturing, it delivers full-service automation solutions that combine cutting-edge technology, software, and analytics with best-in-class uptime, support, and maintenance.

Positioned to help manufacturers overcome rising costs, tariffs, and labor shortages, the organization is driving a new era of efficiency and competitiveness for “Made in America” products. Backed by over $60M in funding from leading investors, the company is experiencing rapid growth, with production hours increasing 7x year over year.

About The Role

The Chief of Staff (CoS) to the CEO is a senior, high-leverage operator who serves as an extension of the CEO. This role exists to increase executive decision velocity, enforce operational rigor, and ensure the company’s highest-priority initiatives are executed with clarity, discipline, and measurable outcomes. The CoS owns cross-functional initiatives on behalf of the CEO, builds and maintains the executive operating cadence, and prepares decision-ready materials for the executive team and Board of Directors. The role also acts as a bridge between business leaders and engineering, driving internal process automation and systems improvements that enable the organization to scale without linear headcount growth.

This is not an administrative role. It is a judgment-heavy execution role operating at the CEO, executive leadership, and board level.

Key Responsibilities

Strategic Execution & CEO Leverage

• Own and drive high-priority cross-functional initiatives end-to-end
• Translate CEO intent into clear objectives, owners, timelines, and success metrics
• Act on behalf of the CEO in internal leadership forums when delegated

Executive Operating Cadence

• Lead company-wide metrics and operating cadence, including weekly reviews and quarterly planning
• Partner with functional leaders to define, standardize, and maintain KPIs and OKRs
• Maintain a single, trusted executive-level view of company performance

Business Insights & Analytics Leadership

• Surface data-driven insights across financials, unit economics, churn, utilization, and margin drivers
• Build and own analytical models, dashboards, and recurring executive reporting
• Partner with teams to improve systems, data pipelines, and reporting reliability

Executive & Board Communications

• Prepare decision-ready materials, board decks, and executive presentations
• Synthesize complex, cross-functional inputs into clear, concise narratives

Cross-Functional Alignment & Process Improvement

• Resolve ambiguity across teams and functional handoffs
• Identify execution bottlenecks and partner with teams to drive automation and tooling improvements

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• Enable scaled operational performance without proportional headcount growth

Required Qualifications

• 5–8+ years in strategy, operations, consulting, investing, or senior operational roles
• Proven ability to independently own high-impact initiatives
• Strong analytical skills with comfort interpreting complex business data
• Excellent communicator with experience briefing executives and boards

Preferred Qualifications

• Experience at high-growth startups or scale-ups
• Exposure to data teams, internal tooling, or systems automation
• Familiarity with SaaS, robotics, or industrial technology business models
• MBA or equivalent real-world operating experience

Attributes Valued

• High intellectual honesty and sound judgment
• Comfort operating in ambiguity and rapid change
• Bias toward action with rigorous follow-through
• Trusted by senior leaders and credible with technical teams

Success in This Role Looks Like

• The CEO’s time is protected and concentrated on the company’s highest-leverage decisions
• Company-critical initiatives move from intent to outcome without ambiguity, slippage, or repeated escalation
• The executive team operates with a single, trusted view of performance and a disciplined operating cadence
• Board and investor materials are concise, quantitative, and anticipate questions before they are asked
• Assumptions are surfaced, pressure-tested, and resolved before they reach the CEO or Board
• Leadership debates are anchored in data, not narrative or intuition
• Manual reporting, one-off analyses, and fragile processes are systematically eliminated
• Systems, tooling, and operating rhythms scale faster than headcount
• The organization feels measurably tighter, more accountable, and easier to run quarter over quarter

Total Rewards

The organization believes you perform your best when you're supported in caring for yourself and your loved ones. That's why a comprehensive benefits and perks package has been designed for full-time, U.S.-based team members, including:

• Equity in the Organization: Own a meaningful stake in a fast-growing startup, backed by leading global investors
• Comprehensive Healthcare Coverage: 99% covered Medical, Dental, and Vision insurance plans, with 75% coverage for dependents, provided by Blue Cross Blue Shield and Guardian
• Additional Fully Covered Insurance Benefits: FSA & DCFSA, Life Insurance, Short-Term Disability, and Long-Term Disability through Guardian, all 100% employer-paid
• Employee Assistance Program (EAP): Fully funded by the organization and provided via Guardian, offering support when you need it most
• Paid Parental Leave: Generous parental leave to support employees and their growing families
• Company-sponsored 401(k): Invest in your future with a company-backed retirement savings plan
• Home Office Stipend: A one-time allowance for fully remote employees to set up an ideal at-home or on the road work environment
• Monthly Cell-Phone Reimbursement: Monthly stipend toward phone and internet expenses
• Flexible Time-Off: Take the time you need, when you need it, supported by a flexible PTO policy
• Paid Company Holidays: Celebrate important dates with paid time off

Salary Range:

$150,000—$185,000 USD

What is Looked For

• Fearless Optimism: Share the ambitious vision of what can be accomplished. Be aware of the challenges that will be faced as a startup doing new things in an old space, but be energized by the incredible opportunity to drive change for customers, and for the manufacturing industry at large.

• Factories First: Have a strong customer focus, no matter who your customer is. Seek to make things easier and better for customers, even if it makes your job a little harder.

• Today, Not Tomorrow: There are always plenty of projects to tackle in a startup, but prioritize, take accountability for work, and have a bias toward action.

• Be Right Often: Do not do things just because that’s how they’ve always been done. Keep looking for ways to improve, seek out feedback along the way, and back decisions with data.

• Made of Rubber: Just like rubber, when you fall, bounce back up. Know there is going to be a lot of challenge and change in the work ahead, but be adaptable, resilient, and ready to thrive through it all.

• Good Baton Passes: Work with a desire to make things easier and better for team members. Use empathy to understand the needs and goals of others and support each other so the organization can be successful together.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”