Senior Payroll Specialist

What’s Awesome About Our Client?

• Join a growing Client Accounting Services firm that’s built a reputation for doing payroll right — and is ready to take it to the next level
• You’ll be the go-to payroll expert, not just another processor
• Fully remote, part-time position (20-25 hrs a week) with real ownership
• Collaborative, values-driven culture running on EOS — clear goals, accountability, and a roadmap

Why This Job – Part-Time Senior Payroll Specialist

Our client is a Montana based consulting firm that serves as the outsourced accounting department for small businesses. Their team supports clients across the full spectrum of finance including bookkeeping, payroll, controller support, and CFO level strategy. Instead of just delivering reports, they help business owners actually understand and run their companies better.

The team is small, collaborative, and genuinely values how they work together. Creativity, honesty, strong relationships, and following through on commitments are part of the culture. People enjoy working here because their work matters and their voice carries weight.

Payroll is already one of the firm’s most successful service lines. Clients rely on it, margins are strong, and the demand continues to grow. The opportunity now is to take it to the next level. They are looking for someone who can step in, take ownership, and help shape how payroll services evolve as the firm grows.

This is not a behind the scenes processing role. The right person understands what it means to support multiple clients at once while still making each one feel taken care of. If you have worked in public accounting or an outsourced payroll environment before, you already know the rhythm. Anticipate issues before they become problems, communicate clearly, and deliver work clients can rely on.

What You’ll Actually Do:

Run Payroll. Own the Client Experience.

• Take full ownership of payroll for a variety of small business clients and make sure it runs accurately and on schedule every time, including multi state payroll
• Be the go to person clients rely on. When they have a question, you already have the answer
• Launch new payroll clients from the ground up, setting up Montana unemployment, EFTPS, state accounts, and everything needed to get them running smoothly
• Guide employee onboarding and offboarding so business owners can stay focused on running their company

Keep Things Clean, Accurate, and Compliant.

• Stay ahead of federal, state, and local payroll regulations including certified payroll and ACA requirements
• Handle IRS and state notices with confidence and solve issues instead of letting them linger
• Manage benefits administration including PTO, retirement plans, and shareholder health insurance
• Own payroll tax reporting from start to finish including quarterly filings and year end W2s and 1099s

Help Build Something That Matters.

• Partner directly with the founder to design and improve the payroll service line and create systems that will last
• Build practical processes and quality checks that keep work accurate and clients confident
• Support and mentor junior staff by reviewing work and sharing best practices
• Play a key role in a company wide initiative to elevate the payroll offering and make it a standout service

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What You Bring

• 3 to 5 plus years of payroll experience, ideally in public accounting or an outsourced payroll environment
• Hands on experience with both Gusto and QuickBooks Online are a must
• Confidence working with the IRS and state agencies and the ability to resolve issues without stress
• A proactive mindset. Clients never have to chase you for answers or updates
• Ability to manage payroll for multiple clients while staying organized and detail focused
• Experience with certified payroll, construction payroll, or multi state payroll is a strong plus
• Comfortable working in Microsoft Office and Excel and able to navigate spreadsheets with ease
• Degree preferred but not required. Strong payroll knowledge matters more
• CPP certification is helpful but not required
• Bookkeeping experience is a bonus and could open the door to a full time role

Where and How Much:

• Fully remote. Company is based in Bozeman MT
• Pay: $28-35/hr
• On Call Stipend of $100/week or $20/day
• Flexible Schedule (20-25 hours a week)