Administrative Operations Specialist - Department of Marketing

Job Profile

Administrative Operations Specialist 1

Job Family

Administrative Operations

Time Type

Full time

Max Pay – Depends On Experience

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Supports and instructs those served by the department with routine queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description

The Department of Marketing in the W. P. Carey School of Business is seeking a highly- organized, execution-driven, self-starter with strong communication skills who thrives in a flexible, multitasking environment. The successful candidate will work independently under general direction and as part of a team, providing crucial backup support and assistance wherever needed. This position includes office duties and event coordination for the Department of Marketing, with a strong emphasis on our nationally recognized Professional Sales Program.

The Department of Marketing is committed to educating students and leaders in ethical and thoughtful marketing practices that benefit organizations and consumers, creating knowledge and disseminating research findings that positively impact the trajectory of business and society, and influencing marketing best practices by actively engaging with business and the communities we serve. We work closely with a wide array of corporate partners to provide students with innovative curriculum, unique experiential learning opportunities such as professional sales competitions, and the ability to interact with marketing professionals pursuing a variety of career paths. This position plays an important role in helping faculty and other staff members advance the department and enhance the success of our students.

Days and Schedule: Typical work schedule is Monday-Friday 8:00-5:00. There will be occasional evening hours and at least two weekends for program events during the academic year. This position will require you to be on the Tempe Campus. There is possibility for a hybrid work arrangement in accordance with ASU policies.

Position Salary Range

$48,600-$55,000; to commensurate with experience

Essential Duties

Event Coordination & Implementation (45%)

• Coordinate and execute Professional Sales Program events, including two large multi-university sales competitions annually.
• Develop and manage detailed event timelines and logistics involving students, faculty, corporate partners, and external participants.
• Arrange facilities, catering, materials, travel, lodging, and technology needs.
• Serve as on-site event coordinator, overseeing setup, vendor communication, registration processes, and real-time troubleshooting to ensure seamless execution.
• Monitor and track event budgets and related expenses.
  
  

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Corporate & Stakeholder Support (20%)

• Coordinate communications and logistics for corporate partners, advisory board members, sponsors, and guest speakers.
• Maintain professional relationships with internal and external stakeholders.
• Support corporate engagement activities, sponsorship documentation, and post-event follow-up.
• Ensure timely, accurate communication related to program events and initiatives.
  
  

Program Operations & Communications Support (20%)

• Assist with marketing and promotional efforts, including website updates, social media coordination, and preparation of program and event materials.
• Coordinate faculty group travel arrangements for program-related activities.
• Support process improvements to enhance operational efficiency and participant experience.
  
  

Financial & Administrative Coordination (10%)

• Process and track event-related invoices, sponsorship payments, awards, and financial documentation in accordance with university policies.
• Prepare and manage sponsorship and membership invoices.
• Maintain organized electronic and physical records, databases, and reporting systems.
• Provide administrative support to ensure compliance with procurement and financial guidelines.
  
  

Additional Responsibilities (5%)

• Perform other duties as assigned
  
  

Desired Qualifications

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• 1+ years of professional event planning or program management experience
• Demonstrated success executing complex, multi-stakeholder events
• Strong project management and logistical coordination skills
• High attention to detail with strong financial and documentation management abilities
• Experience working with corporate clients, sponsors, and/or internal/external stakeholders in a team setting
• Exceptional written and verbal communication skills
• Ability to demonstrate problem solving and initiative in fast-paced environments
• Proficiency in Microsoft Office; experience with event management, financial, marketing, or CRM systems preferred (e.g., Workday, Concur, Stova, Canva, Adobe, Google Forms, Qualtrics, etc.)
• Experience developing event marketing materials and digital communications including social media
• Evidence of a Bachelor’s degree
  
  

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions. Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.

Department Statement

The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 23,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes Inclusive Excellence and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country.

W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

All we do at ASU is guided and inspired by the University Charter, which reads:

ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.

The W. P. Carey School of Business continually strives to foster a welcoming and inclusive environment.

Driving Requirement

Driving is not required for this position.

Location:

Campus: Tempe

Funding

No Federal Funding

Instructions To Apply

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19365.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV
  
  

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.