Data Architect & Registrar

Role Purpose:

Join BBIS as the digital backbone of our international community. As our Data Architect & Registrar, you act as the essential bridge between our diverse academic programs and high-precision administrative operations. You don't just manage data; you design a future-ready ecosystem where information is trusted, secure, and actively used to ensure both pedagogical success and operational excellence across the entire school.

Success Factors:

• Operational Excellence: You establish a scalable, automated data infrastructure that eliminates friction and administrative burdens.
• Integrity & Trust: You ensure 100% reliable student records as the institutional authority for data integrity, providing high-quality reporting and uncompromising GDPR compliance.
• Strategic Synergy: You align academic, administrative, and admissions teams through optimized master scheduling and seamless system integrations.
• Empowerment: You foster a modern, ethical data culture that transforms information into a powerful tool for informed decision-making.
  
  

Your Responsibilities Include The Following Activities

• Data Architecture & Integration: Support the governance of the whole-school system ecosystem (iSAMS, Personio, etc.), oversee system upgrades and testing cycles, and drive process automation, and ensure seamless data integration in close partnership with the IT team.
• Registrar & Student Records: Manage the full student record lifecycle (enrollment to transcripts), ensure GDPR compliance, oversee system permissions and parent-facing platforms, and support families with timely documentation.
• Master Scheduling: Support the creation, maintenance, and ongoing adjustment of the master academic schedule, optimizing resource allocation and logistics (exams, events, rosters) in collaboration with division principals.
• Reporting & Insights: Assist in the coordination of academic reporting cycles, ensure data integrity for grade verification, and support divisions in the use of data to ensure adequate support and resourcing for student need.

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• Data Culture & Literacy: Maintain shared data standards, promote ethical data practices, and develop training materials to enhance data literacy among staff.
• Operational Strategy: Optimize data processes for scheduling, resource allocation, staffing, and facilities. Translate departmental needs into system solutions and support cross-functional initiatives.
  
  

YOUR QUALIFICATION

• Professional Experience: Solid background in Registrar operations, Data Architecture, or Institutional Systems Management. Experience with Student Information Systems (SIS) and academic scheduling/timetabling is essential.
• Technical Expertise: Deep knowledge of iSAMS, Schools Buddy, OpenApply, ManageBac, Seesaw, Toddle, Reach, SAP B1, Power BI, Personio.
• Compliance & Precision: Expertise in GDPR (European/German) and a track record of maintaining high-precision, auditable records with absolute discretion.
• Systems Thinking: Strong digital fluency and a process-design mindset. You are an agile problem solver with a proven track record of translating complex academic needs into automated, efficient technical workflows.
• Communication & Education: Excellent collaboration skills to work across divisions. A background in (international) education is preferred.
  
  

OUR OFFER

• Strategic Influence: A senior specialist role with high functional authority to shape the digital and operational landscape of a leading international school.

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• Meaningful Innovation: The chance to apply advanced data architecture and automation skills in a purpose-led environment that directly impacts global education.
• Professional Growth: Opportunity for continuous development within the international IB network and a technology-rich, evolving ecosystem.
• Collaborative Environment: A position at the heart of the school, working closely with leadership and a supportive IT team on our unique forest campus near Berlin.
  
  

About Us

BBIS Berlin Brandenburg International School is an independently run, state-approved, inclusive, English-medium day and boarding school serving the internationally-minded community of Germany’s capital region and beyond. As one of Europe’s leading International Baccalaureate (IB) schools, BBIS proudly offers three IB programmes in the Primary, Middle and Diploma years of schooling. In the current school year 2025/26, our school teaches around 900 students who represent over 75 nationalities.

WORKING AT BBIS MEANS:

• Having an impact. With professional competence and enthusiasm, we are improving day by day the educational level, and you too can have an impact on this ride.
• Using our professional training to prepare you optimally for your task.
• Pushing boundaries. Everyone is equally important and works together on uncharted challenges alongside inspiring colleagues from all over the world.
• Having fun at work and beyond. Joining our team events – there's always something to celebrate! Or using our fitness offers to get balanced.
• Feeling at home. Enjoying our green campus, our relocation service, and the international open-minded community.
  
  

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OUR COMMITMENT TO DIVERSITY, EQUITY AND ANTI-RACISM

In line with our mission, inclusion stands in the centre of our core values at BBIS to inspire everyone in our learning community to be responsible, compassionate global citizens. As such, we encourage applications for all positions from all qualified candidates, including those who identify as BIPOC, those with (dis)abilities, LGBTQ+ individuals, and those traditionally underrepresented in the international school community to apply to join BBIS.

SAFEGUARDING STATEMENT

BBIS is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We follow international 'Safer Recruitment' protocols. All post holders are subject to appropriate vetting procedures, including a 10-year employment history check, satisfactory references, and enhanced police checks (erweitertes Führungszeugnis) from all countries of residence you resided in for more than 6 months during the last 10 years.

YOUR APPLICATION PROCESS:

• Online Application (including CV or Professional Business Profile, e.g. LinkedIn)
• Video-interview (ca. 45 minutes)
• On-Site Interview (ca. 60 minutes)
• Optional Reference Check (ideally send 2 professional references in your application)
• Mandatory Compliance Documents - Submission of required compliance documents (incl. Measles
• Protection, Police Clearance/Extended Criminal Records Check, Child Protection Training, etc.)
• Feedback and / or Offer
  
  

We are looking forward to receiving your application!