HR Coordinator

Are you an organized, detail-focused HR professional who thrives in a high-volume, fast-paced environment? Do you enjoy working across multiple systems, supporting teams across different provinces, and keeping processes running smoothly? If so, our HR Coordinator role could be the next great step in your career. In this role, you'll support key HR processes, manage a high volume of transactions, and help ensure accurate, timely people data across the employee lifecycle.

A DAY IN THE LIFE OF AN HR COORDINATOR

As an HR Coordinator, you support the full employee lifecycle by preparing, processing, and reconciling a high volume of transactions for new hires, transfers, promotions, and terminations across multiple HR and payroll systems. You work across all provinces, ensuring compliance with varying employment standards, and coordinate documentation, approvals, and timelines to keep everything moving efficiently.

You perform detailed accuracy checks, maintain electronic personnel files, and coordinate pre-employment requirements, including background checks and documentation. You are comfortable navigating multiple systems at once, including HRIS, payroll platforms, applicant tracking systems, and translation tools, ensuring all employee information is accurate, complete, and consistent.

You regularly work with employee data in Excel to validate and reconcile information across systems, track activity, and support reporting needs. Each day, you respond to HR inquiries, route approvals, prepare letters, and update employee records while maintaining a high level of accuracy and confidentiality in a fast-paced environment.

You also support onboarding and training administration, assist with policy and process updates, and contribute to improving workflows and system efficiency. Your ability to manage volume, stay organized, and adapt across systems and regions helps ensure employees and leaders receive consistent, timely support.

This is an open, full-time position working Monday to Friday in a fully remote environment. The expected salary range is $55,000-$60,000 annually, based on experience and qualifications.

Qualifications

• Two to three years of experience in high-volume administrative or HR support

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• Experience working across multiple HR systems or applicant tracking systems; iSolved or ADP preferred
• Strong systems aptitude with the ability to navigate multiple platforms and tools simultaneously
• Experience supporting teams across multiple provinces with an understanding of varying employment standards
• Proficiency in Excel for tracking, validating, and reconciling data
• Strong communication skills, including the ability to work professionally with employees and leaders across regions
• Proven ability to manage high-volume, data-driven transactions with accuracy and attention to detail
• Strong organization, prioritization, and time-management skills in a fast-paced environment
• Ability to research information, interpret policies, and apply standards independently
• Post-secondary education in HR, business administration, or a related field, or an equivalent combination of education and experience
• Bilingual fluency in French and English preferred
  
  

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Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Salary: $55000 - $60000 per year

Job Posted by ApplicantPro