HR Coordinator - Onboarding Specialist

Position Summary

The HR Coordinator supports a high-volume onboarding function within a fast-paced staffing environment. This role is responsible for generating offer letters, coordinating onboarding, and ensuring timely completion of all pre-employment requirements.

This position partners closely with internal recruiters to support a smooth onboarding experience. The role also supports ongoing contractor care for a subset of employees, providing check-ins, answering questions, and assisting throughout the assignment lifecycle.

Position Responsibilities

• Manage full-cycle onboarding from offer through start date in a high-volume staffing environment
• Generate and send offer letters and client-specific documentation via Bullhorn
• Initiate and manage background checks through vendors including ScoutLogic, HireRight, and Checkr.
• Create employee profiles in Paylocity and distribute onboarding documents (I-9, W-4, direct deposit, handbook, etc.)
• Coordinate and conduct remote I-9 verification calls via video; manage scheduling and ensure compliance
• Track onboarding progress and provide proactive status updates to recruiters and internal stakeholders
• Support candidates and contractors by answering questions and resolving issues related to onboarding, payroll, benefits, and assignment logistics
• Manage onboarding requirements across multiple clients, ensuring compliance with varying processes and documentation standards
• Conduct periodic check-ins with contractors, monitor assignment timelines, and communicate updates or changes as needed

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• Support offboarding, including processing terminations and ensuring a smooth end-of-assignment experience
• Maintain accurate employee data within HR systems and support additional HR administrative tasks as needed
• Effectively manage workload during both low and high-volume periods

Required Skills/Abilities

• Strong communication and customer service skills
• High attention to detail, particularly with compliance-related documentation
• Strong organizational and time management skills with the ability to manage multiple workflows and client-specific requirements with accuracy
• Ability to operate effectively in a fast-paced, high-volume environment with shifting priorities
• Comfortable conducting frequent video calls with candidates
• Preferred: Hands-on experience with Bullhorn, Paylocity, and background check vendors such as ScoutLogic and HireRight

Education and Experience

• Bachelor’s degree in Human Resources, Business, or related field, or equivalent experience

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• Minimum of 3 years of HR experience, preferably within a staffing or agency environment
• Direct experience with onboarding, background checks, I-9 verification, and offboarding processes strongly preferred

Compensation

• Base salary range: $70,000 – $85,000 + bonus, depending on experience and location

Location

• This is a fully remote position
• Candidates based in or near the San Francisco Bay Area are preferred for occasional in-person training and collaboration, though this is not required. While the role is fully remote, we do have a small headquarters office in Danville, CA.

Additional Requirements

• Ability to travel for occasional company events (approximately once per year)
• Upcoming event scheduled for October 20–23 in Seattle