Operations & HR Manager

Job Description

Hydrosat is an Earth observation company delivering thermal infrared satellite imagery and data analytics to help solve the world's most critical resource challenges - from precision agriculture and food security to water management and climate resilience. With a growing constellation of satellites and a team of ~90 across Luxembourg, the Netherlands, and the United States, we are at a pivotal stage of commercial scale-up.

We are looking for an experienced Operations & HR Manager to take ownership of our day-to-day HR operations and office management in Luxembourg. This is a hands-on, broad-scope role at the heart of Hydrosat's European hub - ideal for someone who thrives in a dynamic startup environment, can operate with a high degree of autonomy, and is ready to step into a manager-track position.

You will work closely with the Senior Operations & HR Manager , the CCO, and global People Operations to deliver a seamless employee experience across the employee lifecycle - from onboarding and compliance to office coordination and HR policy execution.

Key Responsibilities

HR Operations

• Independently manage day-to-day HR administration across the employee lifecycle: onboarding, offboarding, contract management, and HRIS (Rippling) maintenance.
• Ensure compliance with Luxembourg labour law and applicable employment regulations; serve as first point of contact for employee queries.
• Support employee relations matters, escalating complex cases to the Senior Operations & HR Manager and CCO as appropriate.
• Coordinate work permit and visa processes for new hires in collaboration with external immigration advisors.
• Maintain and improve HR processes, templates, and documentation in line with Hydrosat's policies.
• Drive the Luxembourg onboarding experience for new joiners, ensuring a smooth and professional first-day-to-first-month journey.
  
  

Office & Operations Management

• Serve as the primary point of contact for the Luxembourg office (15 rue Bender, Luxembourg City), managing day-to-day operations, vendor relationships, and facility matters.
• Oversee office supplies, equipment, and space planning; coordinate with IT and Finance as needed.
• Manage reception and visitor experience; handle incoming correspondence and office logistics.

Looking to advance your Human Resource career with relocation support? Explore Human Resource Jobs with Relocation Packages that include comprehensive packages to help you move and settle in your new role.

• Act as the operational backbone for in-person events, team meetings, and site visits at the Luxembourg office.
  
  

Cross-functional & Leadership Support

• Collaborate closely with the Senior Operations & HR Manager EU and CCO on HR projects, policy rollouts, and People Team initiatives.
• Support talent acquisition coordination - liaising with recruiters, scheduling interviews, and managing candidate communication where needed.
• From time to time, support CCO requests either directly or in coordination with the Senior Operations & HR Manager EU
• Contribute to People Team OKRs and operational reporting.
  
  

Job Requirements

• 4–7 years of experience in HR operations, people operations, or a combined HR/office management role; prior experience in a startup or scale-up environment strongly preferred.
• Solid understanding of Luxembourg employment law and HR compliance requirements.
• Proven track record of managing HR processes independently with minimal supervision.
• Hands-on experience with HRIS platforms (Rippling experience a plus).
• Excellent organisational skills and attention to detail - you keep multiple moving parts on track without dropping anything.
• Professional-level English required; Luxembourgish, French, or German is a strong asset given our multilingual office environment.
• Comfortable working in a small team where scope evolves quickly and ownership is expected from day one.
  
  

Discover our full range of relocation jobs with comprehensive support packages to help you relocate and settle in your new location.

Nice to Have

• Experience supporting immigration/work permit processes in Luxembourg.
• Exposure to recruitment coordination or ATS systems (Recruitee/Tellent).
• Background in the technology, aerospace, or deep-tech sector.
• Experience coordinating across multiple European office locations.
  
  

Benefits

• Competitive compensation package
• Stock options to share in Hydrosat’s long-term success
• Fast-moving, mission-driven startup environment with real ownership
• Hybrid work model with flexibility
• EU visa sponsorship available when required
• Attractive Luxembourg tax advantages for relocators + relocation bonus
• Meal vouchers included
• Living and working in Luxembourg - explainer for newcomers
• International Schooling, Transport, Quality of Life
• Testimonials