Payroll Clerk (NHS Band 3-4 Progression)

For further information about this role, please email Sharon Simpson (Head of Payroll) via sharon.simpson3@nhs.net

About The Role

An opportunity has arisen for a motivated and enthusiastic Payroll Clerk to join our busy Payroll Team at Pinderfields Hospital.

This is an excellent opportunity for an individual looking to develop a career within payroll and NHS services. Following successful completion of a comprehensive 2-year training programme, the post will progress from Band 3 to Band 4.

As a Payroll Clerk, you will work alongside experienced team members and be responsible for the day-to-day processing of payroll information, including data input, calculations, and maintaining accurate employee records. You will play a key role in delivering a high-quality payroll service to staff across the organisation.

Please refer to the attached job description and person specification for further details.

Main duties

• To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner
• Complete minimum wage checks in relation to the Home Electronics Scheme
• Check and input salary sacrifice lease cars onto ESR
• Ensure changes are made against employee’s records in line with the ESR guidelines, ensuring that the data held on the system is accurately held to enable ease of reporting throughout the Trust on employees records ensuring the correct and accurate data is extracted when requested
• Set up new employees onto ESR, correctly setting up all system details for payments, deductions, bank account, tax code, National Insurance and Pension details
• Upon leaving the Trust ensure that the employees leaver details are input in a correct and timely manner for all staff leaving the Trust, final payments are calculated correctly and promptly, P45’s issued and Pension records updated and close down. Late notification of leavers will result in complex manual calculations being necessary
• To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary
• Calculate and arrange for manual payments for employees when required, ensuring the correct statutory and pension deductions are made and details input onto ESR

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• Actively investigates any discrepancies which have arisen from payment of pay, expenses, and pension satisfactorily explains individual pay matters in a professional and tactful manner
• To ensure all payments are made in accordance with the relevant terms and conditions of Employment, Agenda for Change handbook, Trust agreements, Pension Scheme Regulations and that all internal procedures are adhered to in accordance with the Standing Financial Institutions, quality standards and Audit requirements
  
  

Please refer to the attached job description and person specification for further details.

Qualifications

Essential person specification requirements

• Sound educational background (4 GCSEs, grade C or above including Maths)
  
  

Experience

• Experience of working with computer software programmes such as Microsoft Office, e-mail and internet
• Previous Payroll Experience
• Previous experience of using electronic HR/Payroll systems to view and enter employment data and collate information into reports
  
  

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Knowledge And Awareness

• Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act)
• Knowledge of statutory regulations PAYE, NIC, SSP, SMP, SAP, SPP
  
  

Please refer to the attached job description and person specification for further details.

Be part of MY team

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work in patients’ homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.

We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.

If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

Application Guidance

We understand that more applicants are using artificial intelligence (AI) technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It’s important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.

Our Benefits

• Access to the NHS pension plan

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• Generous holiday allowance of 27 days plus bank holidays, increasing with 5 and 10 years of service
• Exceptional employee health and wellbeing services
• Extensive benefits and support, including:
• Onsite nurseries and childcare salary sacrifice scheme
• Home electronics scheme
• Cycle to work scheme - subject to eligibility criteria
• Car lease salary sacrifice scheme - subject to eligibility criteria
• Working carers support and advice, carers network and carers passport
• Flexible working options and family and carer-friendly policies
• Established staff networks, including LGBTQ+ and Race Equality
• Career progression, training and support
  
  

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