HR Generalist & Student Employment Specialist

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

The HR Generalist & Student Employment Specialist serves as a key member of the Human Resources team while also working closely with Financial Aid. The position supports a broad range of human resource functions while overseeing the administration of the institution's student employment program. This position is responsible for ensuring compliance with employment and financial aid regulations and institutional policies, coordinating recruitment and onboarding activities, maintaining employee records, and providing guidance to supervisors, employees, and student workers. The role promotes a positive employment experience and contributes to organizational effectiveness through excellent customer service and operational support.

Essential Functions

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Human Resources Generalist Functions

• Assist with recruitment, interviewing, hiring, onboarding, and orientation processes for employees.
• Administer employee personnel actions, including new hires, transfers, promotions, status changes, and separations.
• Maintain accurate employee records and ensure compliance with applicable federal, state, and institutional regulations.
• Respond to employee inquiries regarding HR policies, benefits, payroll, and employment practices.
• Assist with employee relations matters by providing guidance, documentation support, and referrals as appropriate.
• Coordinate HR communications and contribute to policy development and implementation.
• Generate reports and maintain HR data within the Human Resources Information System (HRIS).
• Support compliance activities, including audits, training, and regulatory reporting requirements.
  
  

Student Employment Program Administration

• Coordinate and administer all aspects of the student employment program.
• Develop and maintain student employment policies, procedures, and program guidelines.
• Collaborate with and train campus departments to post student positions, recruit candidates, and facilitate hiring processes.
• Assist with drafting student employee job descriptions.
• Ensure compliance with federal and state employment regulations, including work-study requirements and student employment eligibility.
• Working with Financial Aid, monitor student work hours, funding allocations, and employment status to ensure compliance with institutional, budgetary, and regulatory standards.
• Conduct training and provide guidance to supervisors and student employees regarding employment procedures and expectations.
• Serve as the primary point of contact for student employment questions and issues.
• Ensure compliance with federal regulations regarding I9 and E-Verify.
• Process student employee federal I9 forms and E-Verify cases.
• Maintain accurate student employment records and prepare reports related to student workforce activity.
• Assist with workforce planning and initiatives that enhance student employment opportunities and student success outcomes.
  
  

Additional Responsibilities

• Assist students and supervisors with time and attendance in Workday.
• Assist with HR events, training programs, employee recognition activities, and campus outreach efforts.
• Perform other duties as assigned.
  
  

Position Qualifications

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Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Adaptability - Ability to adapt to change in the workplace.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Decision Making - Ability of the individual to select an effective course of action while controlling resources and expenditures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Judgment - The ability to formulate a sound decision using the available information.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Presentation Skills - Ability to effectively present information publicly.
• Project Management - Ability to assist in the organization and implementation of a project to completion.
• Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.
  
  

Skills & Abilities

Education: Bachelor's degree in Human Resources, Business Administration, Higher Education Administration, or a related field required.

Experience

• Two years of progressively responsible human resources or student employment experience.
• Knowledge of employment laws, HR best practices, and compliance requirements.
• Ability to maintain confidentiality and exercise sound judgment.
  
  

Preferred Qualifications

• Human Resources certification such as SHRM-CP, SHRM-SCP, PHR, or equivalent.
• Experience coordinating and administering employment, recruitment, or student employment programs.
• Experience working in higher education or a student-centered environment.
• Knowledge of employee benefits plans.
• Familiarity with HRIS, applicant tracking systems and Workday.
  
  

Communication/Language: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Experience with Microsoft Office products, Google Applications, plus particular experience in databases and spreadsheets would be helpful. Experience with HRIS systems.

Certificates & Licenses: PHR certification preferred but not required.

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

C (Constantly)

Handling / Fingering

C (Constantly)

ReachOutward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

O (Occasionally)

Crawl

O (Occasionally)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

10 lbs or less

F (Frequently)

11-20 lbs

O (Occasionally)

21-50 lbs

O (Occasionally)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

F (Frequently)

13-25 lbs

O (Occasionally)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

Speak

F (Frequently)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

Vision (Near, Distance, Peripheral, Depth Perception)

Hearing (Auditory perception, or audition)

WORK ENVIRONMENT

Normal office environment.

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual and creative lives for students and for ourselves. Principles of collaboration, respect for each other, diversity, freedom of expression, accountability and service guide the daily decisions and interactions across campus.

DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation and admission procedures. Institutional decisions regarding hiring, promotion, compensation and admission will be based upon a person’s qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.

DePauw University’s goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical, dental and vision insurance. Basic Life insurance, Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, as well as Relocation Allowance are also employee benefits. See the Benefits Hub.

All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources.

At DePauw, we recognize that our employees need to balance work and home. Please refer to University Policies for Vacation Time, Personal Time (hourly) and Sick Time policies in the Employee Handbook for more information on these and other benefits. When you need support, the Cigna Employee Assistance benefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park, including walking and biking trails
• Personal duplicating and printing discounts
  
  

EEO is the law. Click here for more information.