Recruiting Coordinator

We are seeking a highly organized and detail-oriented Recruiting Coordinator to support Talent Acquisition and onboarding activities. This role is responsible for managing interview scheduling, candidate communications, offer coordination, and pre-employment onboarding activities for candidates ranging from Associate to Director level.

The ideal candidate will have prior experience supporting recruiting teams in a fast-paced environment and possess exceptional scheduling, communication, and organizational skills.

Key Responsibilities

Interview Coordination (65%)

• Coordinate and schedule interviews for Associate through Director-level candidates.
• Manage complex interview calendars across multiple stakeholders and business units.
• Coordinate multiple interview rounds while ensuring a positive candidate experience.
• Maintain proactive communication with candidates throughout the interview process.
• Own and manage the scheduling lifecycle from interview request through completion.

Onboarding Support (35%)

• Draft and distribute offer letters.
• Send onboarding documentation and collect required pre-employment paperwork.
• Submit requests for equipment, relocation support, and onboarding-related services.
• Track onboarding progress and ensure timely completion of pre-employment activities.
• Transition new hires to the HR onboarding team upon completion of onboarding requirements.

Daily Operations

• Manage requests received through a shared Talent Acquisition mailbox.
• Prioritize and execute assigned requests from team leadership.
• Support an average workload of 10+ recruiting requests per day.
• Meet service-level expectations and ensure requests received before 3:00 PM are actively worked the same business day.

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Required Qualifications

• Minimum 3 years of Recruiting Coordinator, Talent Acquisition Coordinator, or HR Coordinator experience.
• Strong experience scheduling interviews across multiple calendars and stakeholders.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience working with Outlook and calendar management tools.

Preferred Qualifications

• Recruiting agency or staffing industry experience highly preferred.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Experience working with Applicant Tracking Systems (ATS).
• Experience with Workday.
• Experience with Greenhouse.
• Experience supporting high-volume recruiting operations.

Technology & Tools

• Microsoft Outlook
• Workday
• Greenhouse
• Microsoft Office Suite
• Applicant Tracking Systems (ATS)