Operations & Marketing Executive Assistant

We are hiring an Operations & Marketing Executive Assistant for a vacation rental and executive services company in the real estate and professional services industry. This is a full-time remote role for a U.S-based company. Ideal for someone who is highly organized, proactive, execution-focused, and comfortable working closely with a fast-paced founder to manage day-to-day operations, marketing execution, and business priorities.

Key Responsibilities

• Work directly with the founder via daily screen-sharing and sync sessions to organize, prioritize, and execute a high volume of tasks.
• Schedule and publish social media content using pre-built templates and tools.
• Coordinate content across platforms (posts, newsletters, lead magnets, articles) and execute "plug-and-play" social media posts using existing templates (quotes, carousels, talking heads) in tools like Buffer
• Manage and update nurture lists, including coordinating outreach and follow-ups
• Assist with publishing materials (e.g., books, lead magnets) on platforms like Amazon
• Coordinate with internal team members (e.g., marketing, editors, operations) to ensure alignment and execution
• Organize, prioritize, and manage the founder’s task list and workflow
• Ensure KPIs are collected from team members, send out meeting notes, and manage the "nurture list" to ensure high-level executives receive timely follow-ups and articles.
• Align marketing materials with brand updates and website developments
• Support content planning by organizing ideas, templates, and posting schedules
  
  

(This role is execution-focused rather than strategy-driven, with an emphasis on getting tasks done efficiently and accurately.)

Required Qualifications

• 3+ years experience in an Executive Assistant, Operations Assistant, or similar role
• 3+ Experience supporting a founder or senior executive in a fast-paced environment
• 2 + Experience in social media management and content scheduling tools (e.g., Buffer)
• Familiarity with the "outbound system" of marketing—understanding how branding, email outreach, and social media work together
• Ability to manage multiple priorities and work independently
• Exceptional English communication skills, with the ability to interact with older, high-level corporate executives.
  
  

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Preferred Qualifications

• Exposure to digital marketing, newsletters, and content workflows
• Experience with outreach or pipeline coordination
• Familiarity with AI tools or automation in marketing workflows
• Basic understanding of branding and visual consistency
• Experience working with remote teams
  
  

Required Skills & Tools

• Social media scheduling tools (e.g., Buffer or similar)
• Google Workspace (Docs, Sheets, Drive)
• Project/task management tools
• Basic AI tools for content execution (prompt-based workflows)
• CRM or outreach tools (nice to have)
• Content publishing platforms (e.g., Amazon KDP – nice to have)
  
  

Schedule & Pay

• Full-Time position; 40 hours per week - 9:00am - 5:00pm in the EST (Eastern Standard Time) time zone.
• This is a fully remote job for a US based company.
• Pay ranges from R16,000 - R22,000 per month, depending on experience and skill.
• Annual raises, bonuses, and confirmed holidays/PTO.
  
  

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System Requirements

• Internet speed of at least 25 Mbps
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone
  
  

Benefits

• Competitive pay rates
• The company provides a US phone number and business email address
• Enjoy the flexibility of working remotely, from home or any location of your choice
• Eliminating commute time
• Consistent work with the same clients, fostering long-term professional relationships
• Opportunities for career advancement, dependent on the client
• Stable work hours and consistent pay
• A supportive and inclusive work environment that values diversity and individual growth
  
  

If you are a highly organized, execution-driven professional who enjoys working closely with leadership and bringing structure to fast-moving environments, we’d love to hear from you. This role offers the opportunity to play a key part in scaling operations and supporting impactful business growth.