Hackathon Sponsorship Coordinator

Who We Are

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we’re a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We’re hiring a Hackathon Sponsorship Coordinator to join the core growth team at a fast-growing AI infrastructure company building tools for developers and creators — owning end-to-end coordination of a high-volume hackathon sponsorship program that spans ~50 events per month and is scaling toward 100+. You’ll manage the dedicated sponsorship inbox, run organizer correspondence from first contact through redemption, keep sponsorship data clean and current, and process participant coupon codes through an AI-assisted validation workflow; the role is heavily relationship-driven and operations-focused, with most of the flow supported by a strong template library and existing automations that you’ll work within and help improve over time.

What Your Day-to-Day Will Look Like

• Inbox & Organizer Correspondence: Own the dedicated hackathon sponsorship inbox — managing inbound requests, drafting organizer replies for quick review and send, and personally handling the edge cases and returning organizers that fall outside standard automation.
• Sponsorship Process Management: Kick off the sponsorship process for new and returning organizers — pulling event history for context, getting organizers to complete the standardized sponsorship form, and sending the standard offer and redemption instructions with a light personal touch for returning partners.
• Coupon Code Processing: Pull participant CSVs (~72 hours pre-event), run them through the AI email-validation workflow (Claude/N8N via Slack or email) to strip fake and duplicate addresses, then load clean emails and codes into the redemption spreadsheet.
• Participant Redemption Support: Provide live support in the hackathon Discord channel — troubleshooting typos, email mismatches, and other participant redemption issues as they arise.
• Data & Tracking: Keep the sponsorship spreadsheet current, track event outcomes, and maintain clean and organized event records — escalating cash and financial sponsorship requests to the internal team for sign-off.
• Parallel Conversation Management: Juggle approximately 20 active organizer conversations simultaneously with accuracy, urgency, and a consistent relationship-first tone across every touchpoint.

What You Bring

• Written Communication & Relationship Instincts: Excellent written English and a relationship-first approach to organizer correspondence — comfortable owning partner communication end-to-end and keeping external contacts warm across a high volume of parallel conversations.
• Organization & Attention to Detail: Strong organizational skills with the ability to manage ~20 simultaneous conversations accurately — including precise coupon code and email data entry where errors have real downstream impact.
• Ops & Automation Comfort: Comfortable working inside existing automations, spreadsheets, scripts, and bots rather than building from scratch — with solid inbox and email management habits to match.
• Self-Direction & Availability: Self-directed with fast turnaround; able to work US business hours with London overlap during onboarding.

Bonus Points if:

• You’re an AI enthusiast who enjoys working with tools like Claude and N8N and naturally spots ways to streamline manual work.
• You have prior experience in partnerships, sponsorships, or events coordination.
• You have Discord community management experience.
• You are comfortable hopping on the occasional organizer call (rare, and nearly always US morning hours — the vast majority of organizers are handled entirely over email).

What We Offer

At GrowthAssistant, you aren’t just joining a company; you’re joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO or Healthcare Stipend (depending on location) after 90 days of service
• Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year
• Family First: Parental leave after 1 year of service

We offer additional incentives for go-getters and proven performers!

• $25 monthly perfect attendance bonus

Browse our curated collection of remote jobs across all categories and industries, featuring positions from top companies worldwide.

• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You’ve applied, now let’s get to work. Here’s the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine — it’s the final step for many of our roles!

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready.
• Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression!

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.