Administration Executive

Handle general administrative tasks such as answering phone inquiries, routing

correspondence, directing visitors in a courteous, professional manner

 Departmental PIC for procure-to-pay (P2P)

 Maintain electronic files, records, databases and ensuring accuracy

 Maintain archive record, organize off-site storage and destruction of expired record

 Main Travel Arranger for flight and hotel reservations

 Coordinate and arrange room/apartment - leasing agreements, utilities, deposits,

payment

 Meeting coordination and recording of minutes for E&OSH

 Manage inventory of office supplies (e.g pantry items, stationeries, toiletries, t-shirts),

ensure adequate levels of necessary supplies at all times

 Facility maintenance - pest control maintenance, cleaning services, plumbing, electricity

 Equipment maintenance - multifunction copiers, projectors, displays/screens

 Asset maintenance - mobile phones, tablets, pedestals, cabinets, keys, electrical

appliances

 Telco and fuel card management and reporting

 Management and maintenance of hotel corporate accounts and rates

 Meetings/trainings coordinations, quotations, bookings, payment

 Courier/Mailing services management

 Office facilities management - ensure all the equipment is in good working condition

and contact vendors to rectify issues/repairs in a timely manner

 Coordinate logistics for special business events and projects (e.g KOM, team buildings,

ad-hoc activities or events)

 Undertakes special assignments, projects, ad-hoc duties as and when required (e.g

renovation, refurbishment, relocation projects)

Competencies