Talent Acquisition Operations Specialist

The Talent Acquisition Operations Specialist plays a vital role in driving operational excellence throughout the recruitment lifecycle. This role is responsible for managing candidate engagement, coordinating recruiting and onboarding logistics, and supporting high-impact projects that enhance systems, processes, and stakeholder experiences. The TA Ops Specialist will conduct audits to ensure compliance, support training initiatives, and serve as a key resource for troubleshooting system issues. A strong technology aptitude is essential, as the role involves optimizing platforms such as SuccessFactors and other HR tools. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced environment, contributing to initiatives that attract and retain top talent aligned with the company’s strategic goals.

Job Responsibilities:

Support, coordinate, and execute activities such as requisition processing, candidate management, interview scheduling, pre-employment checks, and HRIS transactions.

• Manage day-to-day project activities and tasks aimed at enhancing the candidate and hiring manager experience across recruiting and onboarding.

• Liaise between internal stakeholders to ensure smooth rollout and execution of initiatives.

• Troubleshoot and resolve issues within recruitment and onboarding systems.

• Analyze recruitment data to generate reports and insights.

• Responsible for the support, coordination, and execution of activities such as requisition processing, candidate management, interview scheduling, pre-employment checks, and HRIS transactions.

• Communicate effectively with recruiters, HR partners, hiring managers, and candidates to ensure a smooth process.

• Process requisitions and schedule interviews in collaboration with recruiters and hiring managers.

• Supports applicants with online recruitment system account setup, application completion, application updates, and application submissions; responds to applicant inquiries regarding application statuses in the recruitment process.

• Coordinate pre-employment screening activities and assist with new hire onboarding tasks.

• Provide guidance and assistance to candidates, new hires, and hiring managers throughout the recruitment and onboarding process.

• Provide regular updates, reports, and insights on candidate status to internal customers.

• Verify new hire data and hiring new hires into SuccessFactors.

• Prepare and provide necessary documents for employee files while ensuring accuracy, compliance, and confidentiality.

• Review and maintain standardized templates and process documentation for talent acquisition team.

• Assist with other aspects of talent acquisition including employee referrals, relocation assistance, employer branding, recruitment marketing, vendor management and billing, process excellence, etc.

• Identifies opportunities for improving candidate experience within the recruiting and onboarding process.

• Assumes additional responsibilities as needed or directed in support of the Company’s 2025 Strategy.

Education and Requirements:

• BA/BS degree or two to five years in a recruiting or administrative role required

• Knowledge of recruiting practices and selection procedures preferred

• Strong project management skills with a focus on process improvement and stakeholder engagement

• Ability to build and maintain superior relationships with internal and external clients at all levels

• Excellent written/oral communication and organizational skills

• Strong initiative and solid judgement ability

• Ability to work effectively in teams

• Ability to manage competing demands and accept constructive feedback, while being extremely adaptable and flexible

• Proven ability to maintain accurate and organized records; meticulous attention to detail required

• Advanced computer software skills including Excel, Word, PowerPoint, and Teams preferred

• Ability to maintain confidentiality in all instances required