Job Description
Ready to make an impact and be part of a dynamic team? PACO is seeking an energetic and resourceful Executive Assistant to hit the ground running providing personalized, timely support to our clients.
Apply now: https://xk0l7yxcskh.typeform.com/to/UP89cpiF
Key Responsibilities:
- Basic Accounting: Manage transactions, prepare reports and budgets, and handle client and vendor communications.
- Report Preparation: Organize documents, record meeting minutes, and perform basic bookkeeping tasks.
- Travel Management: Book flights, hotels, and coordinate travel plans.
- Scheduling: Manage calendars, book restaurants, and handle diary management.
- Research: Conduct topic research and cost comparisons, presenting findings clearly.
- Relocation Support: Assist with home rental, visa administration, and car importation.
- Home Management: Find Wi-Fi deals, order groceries, and secure contracts.
- Event Planning: Coordinate logistics, manage catering, and handle guest relations.
Skills Required:
- Excellent interpersonal skills
- Proficiency with Microsoft Office, Excel, Trello, and Notion preferred
- Strong active listening and communication skills
- Proactive problem-solving approach
- Ability to multitask effectively
- Strong time-management and organizational skills
- Commitment to continuous learning
- Fluency in English and Spanish (written and verbal)
Expectations:
- Be a team player
- Deliver exceptional service
- Adapt and solve problems quickly
- Demonstrate excellent attention to detail and time management
- Execute tasks autonomously
- Communicate clearly and professionally
Experience:
- Customer support experience
- Proficiency with Microsoft Office, G Suite and AI tools
- Excellent interpersonal and communication skills
- Attention to detail
- Solution-driven mindset
- Enjoy working to deadlines
About PACO:
PACO is an on-demand personal assistant company dedicated to tackling the to-do lists of entrepreneurs, busy parents, newcomers to Lisbon, and business owners. We provide flexible, on-demand support without the costs and obligations of a full-time assistant.
Why Join Us?
PACO is on a mission to simplify lives, allowing our clients to focus on what truly matters. In under a year, we've built an impressive client list and have been featured in national newspapers. Our greatest achievement is the positive impact on our members' lives, enhancing well-being and supporting business growth.
What We Offer:
- Location independence and support for diverse lifestyles (e.g., parenting, side hustles)
- Casual agreements allowing for flexible work arrangements.
- Exposure to multiple industries, stakeholders, technologies, and processes through a diverse client base.
- A fast-paced, ever-changing environment for those who thrive on hustle.
If you’re excited about joining a company in its early years and becoming an integral member of our team, apply now!
Apply now: https://xk0l7yxcskh.typeform.com/to/UP89cpiF
For more information, visit our website: http://www.pacoservices.pt
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