Payroll Manager

About The Company

Founded in 2015, Phil is a San Francisco-based, Series D health-tech startup dedicated to transforming the healthcare industry through innovative technology solutions. Our platform serves as an interface between doctors, pharmacies, and patients, streamlining the prescription process in an industry often characterized by complexity and outdated practices. At Phil, we are committed to improving patient access to medications, enhancing the efficiency of healthcare providers, and supporting pharmaceutical manufacturers in delivering affordable and timely therapies. Our end-to-end prescription management and delivery service connects all stakeholders seamlessly, fostering a more patient-centric approach to healthcare. Driven by a passionate team from diverse backgrounds, we focus on creating a platform that emphasizes patient experience and overall human wellbeing. Our solutions include digital stakeholder experiences, patient access services, market access strategies, and distribution models that enable pharma companies to innovate and better serve their patients. As part of our growth trajectory, we are seeking talented professionals to join our mission-driven team and contribute to shaping the future of healthcare technology.

About The Role

Phil is seeking a detail-oriented and driven Payroll Manager to join our finance team. In this pivotal role, you will be responsible for building and scaling our payroll function, ensuring accurate, compliant, and efficient payroll processing for our US-based employees. Reporting directly to the Controller, you will own all aspects of payroll operations, including payroll accounting, system implementation, and process optimization. This role requires a strategic mindset combined with operational excellence, as you will collaborate closely with cross-functional teams such as HR, Finance, and IT to streamline payroll workflows and enhance system integrations. You will play a key role in automating payroll systems to support our rapid growth, managing payroll tax filings, and ensuring the confidentiality and security of employee data. Additionally, you will supervise payroll staff as the team expands and serve as the primary point of contact for payroll-related inquiries and audits. Your efforts will contribute significantly to maintaining compliance with federal, state, and local regulations while supporting the company's overall growth and operational efficiency.

Qualifications

• 7+ years of payroll experience, preferably within a high-growth tech startup environment
• In-depth knowledge of US payroll regulations and compliance standards
• Strong analytical, organizational, and communication skills
• Proven ability to develop, implement, and scale payroll systems and processes
• Experience managing payroll for distributed and multi-state teams
• Proficiency with payroll software and HRIS platforms; Paylocity experience is a plus
• Payroll accounting experience, including handling monthly payroll, bonuses, PTO accruals, and related accounting processes
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred)
  
  

Responsibilities

• Oversee and process accurate, timely payroll for all US employees, ensuring compliance with federal, state, and local regulations
• Develop, implement, and optimize payroll systems and processes to support rapid company growth
• Collaborate with People Operations and HR teams to manage payroll components of employee benefits such as health, dental, vision, and retirement plans
• Ensure payroll tax filings and payments are completed accurately and on time
• Serve as the primary contact for payroll inquiries, resolving issues promptly and effectively
• Prepare and maintain comprehensive payroll records for internal and external audits; assist with compliance audits as needed
• Assist in guiding the company through HRIS and payroll system implementations, ensuring smooth transitions
• Maintain confidentiality, security, and integrity of payroll and employee data
• Support the Accounting team with month-end close tasks related to payroll, including journal entries and reconciliations
• Supervise and coach payroll staff as the team expands, fostering a collaborative and efficient work environment
• Coordinate with auditors, manage payroll tax audits, and ensure ongoing compliance with relevant laws and internal policies
• Collaborate with HR, Finance, and IT teams to streamline payroll processes and enhance system integrations
• Research and ensure compliance with all applicable employment laws, tax regulations, and standards
  
  

Benefits

• Ground floor opportunity with one of the fastest-growing startups in health-tech
• Fully remote working environment, promoting work-life balance
• Competitive compensation package based on experience and qualifications
• Full benefits including medical, dental, and vision coverage
• Opportunity to contribute to innovative healthcare solutions that impact patient lives
• 401(k) contribution plan to support your financial future
  
  

Equal Opportunity

Phil is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, disability, or any other protected status under applicable law. All employment decisions are made based on qualifications, merit, and business needs.