I-9 Compliance Specialist

Title: Human Resources I-9 Compliance Specialist

Type: Contract

Location: United States, 100% remote

This role will focus on conducting a full internal review of I-9 records, correcting compliance issues, and supporting the migration of I-9s from a legacy platform. The specialist will partner closely with a small HR Compliance team and work independently with a high degree of accuracy, discretion, and ownership.

Responsibilities

• Conduct full-scope discovery of the current state of I-9 compliance
• Audit, remediate, and correct employee I-9 records within the Equifax platform
• Support migration of I-9s from a legacy system to a new platform
• Pull and analyze data from multiple HR systems using Microsoft Excel
• Track remediation efforts, follow up on outstanding items, and ensure timely completion
• Generate reports and dashboards from multiple data sources
• Provide regular status updates and requested data to HR leaders and managers
• Draft clear communications for managers and employees related to compliance efforts
• Deliver project updates verbally, in writing, and via PowerPoint presentations
• Provide support to HR Business Partners, managers, and the HR Compliance team

Qualifications

• 4–5+ years of hands-on I-9 compliance and completion experience
• 4–5+ years of experience in Human Resources or equivalent professional experience
• Strong experience managing employee records, including I-9 documentation
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs)
• Experience using Equifax and/or E-Verify (3+ years)
• Excellent written and verbal communication skills
• High level of discretion and commitment to confidentiality and compliance
• Ability to work independently, manage detailed administrative work, and drive projects forward
• Strong organizational skills and attention to detail
• Ability to quickly learn and adapt to new systems and tools
• Experience creating documentation and training materials using Word and PowerPoint
• Familiarity with Outlook and Microsoft Teams
• Professional HR experience working within the retail/apparel industry is required
• Experience or education in Change Management and/or Project Management methodologies