AI Summary
Seamless Assist seeks a Training Lead Specialist to design, deliver, and improve training programs for virtual assistants (VAs) to develop world-class AI skills. The ideal candidate has strong AI expertise, experience in training and operations coaching, and excellent communication and facilitation skills.
Key Highlights
Design, deliver, and improve training programs for VAs
Develop world-class AI skills in VAs
Lead onboarding, advanced AI skills development, and continuous learning initiatives
Key Responsibilities
Design training programs for General VAs, Sales VAs, Marketing VAs, and specialized roles with strong AI integration
Lead onboarding sessions emphasizing AI tools, critical thinking, and systems optimization
Teach VAs how to use AI to solve problems
Technical Skills Required
Benefits & Perks
Full remote setup
Opportunity to lead AI adoption across the entire VA team
Access to premium AI tools and upskilling resources
Nice to Have
Experience with AI tools (ChatGPT, Claude, Perplexity, Notion AI, Zapier AI, etc.)
Background in instructional design or adult learning theory
Experience training remote VAs, BPO staff, or digital teams
Job Description
About Seamless Assist
Seamless Assist is a virtual support agency helping businesses scale through high-performing virtual teams and smart AI-powered solutions. We focus on excellence, innovation, and continuous improvement. As we continue growing, were seeking a Training Lead Specialist with strong AI expertise to elevate our training systems and help our VAs become true problem-solvers, not just task doers.
Role Overview
As the Training Lead Specialist, you'll design, deliver, and improve training programs that develop world-class VAs. But unlike traditional L&D roles, this position requires deep familiarity with AI tools, automation, workflow optimization, and real-world application of AI in business operations.
Your mission:
Teach VAs how to use AI as a strategic assistant, not just how to write prompts.
This means training them on how to troubleshoot, build solutions, streamline tasks with AI, and apply AI thinking to real business problems.
Youll spearhead onboarding, advanced AI skills development, continuous learning initiatives, and performance support to ensure our team stays ahead of industry standards.
Key Responsibilities
Training Design & Delivery
- Create training programs for General VAs, Sales VAs, Marketing VAs, and specialized roles with strong AI integration.
- Design materials (slides, SOPs, videos, quizzes) with AI workflows embedded.
- Lead onboarding sessions emphasizing AI tools, critical thinking, and systems optimization.
- Build step-by-step learning paths and certification tracks for AI competence.
- Teach VAs how to use AI to solve problems; example: analyzing data, writing SOPs, automating repetitive tasks, handling client scenarios, etc.
- Train VAs on tools like ChatGPT, Claude, Perplexity, Notion AI, task automations, and other emerging platforms.
- Teach hands-on techniques: prompt engineering, workflow structuring, quality control frameworks, and real application to client tasks.
- Develop workshops on advanced use cases:
- Using AI for research, documentation, and drafting
- AI-assisted CRM work
- Turning messy client info into clean systems
- AI for content creation, process mapping, and client support
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- Assess VA performance and identify capability gaps, especially in AI adoption and problem-solving.
- Provide targeted coaching to underperforming VAs or those struggling with critical thinking.
- Support team leads with resources, scripts, and AI-based performance tools.
- Conduct real-time simulations: How would you solve this using AI?
- Track training completion, assessment scores, and AI competency levels.
- Analyze call audits, AI-generated outputs, and feedback to refine programs.
- Create monthly reporting on training ROI and measurable performance improvements.
- Maintain and update our internal training hubs or LMS with AI-focused modules.
- Champion a culture of experimentation, learning, and smart adoption of AI tools.
- Recommend new tools and methods (microlearning, scenario-based training, AI co-working sessions).
Must-Have
- 2+ years in training, L&D, operations coaching, or team development.
- Strong experience using AI tools in real operations; not just prompting.
- Ability to teach others how to apply AI creatively and strategically.
- Experience developing training materials and leading virtual workshops.
- Strong communication and facilitation skills (Zoom, Loom).
- Familiarity with Google Workspace, Canva, Trello, Notion, or similar tools.
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- Experience with AI tools (ChatGPT, Claude, Perplexity, Notion AI, Zapier AI, etc.)
- Background in instructional design or adult learning theory.
- Experience training remote VAs, BPO staff, or digital teams.
- Familiarity with VA roles: General Admin, Sales, Marketing, Operations.
- Understanding basic automation or workflow mapping.
- A natural coach who can simplify complex concepts
- Strong leadership and accountability
- Excellent problem-solving ability
- Proactive, resourceful, and self-driven
- Organized, patient, and committed to growth
- Passionate about AI and learning new technologies
- Full remote setup
- Opportunity to lead the transformation of AI adoption across the entire VA team
- Access to premium AI tools and upskilling resources
- Ability to design and scale training programs from the ground up
- Collaborative culture that values innovation, creativity, and real results
- Performance-based bonuses
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