Human Resources Information Systems Lead

**This is a full-time independent contractor role. Candidates must be able to commit exclusively to this position and not engage in part-time or freelance work once hired.**

Are you an HR professional who thrives in a fast-paced environment, excels at problem-solving, and quickly adapts to new systems and processes?

Do you have a keen eye for detail, a logical approach to decision-making, and a passion for streamlining HR operations?

If yes, this opportunity is tailor-made for you!

WHAT’S IN IT FOR YOU?

• Competitive compensation package tailored to your experience and expertise;
• Discretionary year end bonus rewarding your hard work and dedication;
• Enjoy a generous 22 PTO credits, covering vacations, sick leaves, and holidays;
• Night shift availability is preferred: 12:00 AM – 8:00 AM PHT (8:00 AM – 5:00 PM PST). However, the client is still open to work on a flexible schedule.
• Embrace the convenience of remote work - operate from the comfort of your home;
• Secure a full-time role as an Independent Contractor, with no BPO involvement;
• Unlock a fulfilling career path with ample learning opportunities;
• Exciting, relationship-based company that genuinely cares about its people and clients;
• Join a company committed to delivering high-quality services, offering abundant growth opportunities, and fostering a hardworking yet fun and dynamic work environment.

CLIENT BACKGROUND

Our client is a California-based quick service restaurant chain, specializing in high-quality chicken dishes. Founded in 2016, they currently operate 18 company-owned restaurants and are expanding through franchising. Driven by outstanding unit-level economics, they’ve partnered with exceptional private equity investors to grow their base of company-owned stores and launched a franchise program to further accelerate growth. Recently, they won Nation's Restaurant News' 2023 Chicken Showdown, and they aim to reinvent the fast food experience. With a focus on positivity, their philosophy is reflected in their dedicated employees, delicious food, and a guest experience that feels as good as it tastes. Their journey began with a passion for perfecting crispy chicken—making it lighter, less greasy, and more flavorful—ultimately elevating fried chicken to its true potential with a fresh culinary take on a classic favorite.

DUTIES AND RESPONSIBILITIES:

HRIS Systems Ownership & Data Integrity

• Serve as primary HRIS system lead and data integrity lead
• Maintain and optimize HRIS platforms (Paylocity experience strongly preferred)
• Conduct ongoing full-database audits and personnel file data scrubs
• Ensure accuracy of all employee lifecycle data (status changes, compensation, job codes, reporting relationships, location assignments, workers compensation case upload and data management)
• Maintain organizational structure accuracy within HRIS
• Manage system permissions, workflows, and data governance protocols
• Partner with Payroll, Finance, and Operations to ensure system alignment

Payroll & Compliance Data Oversight

• Conduct biweekly payroll data audits prior to and post payroll runs
• Reconcile OT, time and a half, meal waivers to ensure compliance and proper pay
• Validate pay rates, overtime calculations, bonuses, deductions, and accrual balances
• Audit employee pay statements for compliance and accuracy
• Support multi-location California compliance standards, including San Francisco reporting requirements
• Maintain audit-ready payroll documentation
• Ensure proper maintenance of I-9s, mandated compliance documents, and digital personnel files
• Support workers’ compensation case intake tracking and documentation reporting

Dashboard Development & Reporting

• Build and maintain dynamic People dashboards (headcount, turnover, labor %, comp ratios, overtime, LOA tracking, safety metrics, engagement metrics, etc.)
• Develop executive-ready monthly, quarterly, and annual reporting packages
• Produce census reporting and benefits eligibility reporting
• Create compensation and merit reporting models
• Partner with Head of People & Culture and Finance to align reporting with board-level and executive KPIs
• Ensure timely distribution of recurring people reports to appropriate stakeholders

Onboarding & Offboarding

• Manage onboard and offboard paperwork processing and ensure all forms are accurately completed
• Ensure timely resignation and offboarding steps are taken, and all systems are scrubbed

Data Scrubbing & Process Improvement

• Perform systematic quarterly and annual deep data scrubs
• Identify trends, discrepancies, and risk exposure in employee data
• Develop corrective action workflows for data inconsistencies
• Create documentation standards and SOPs for HRIS processes
• Recommend automation opportunities to reduce manual entry errors
• Continuously improve data reporting frameworks and visualization clarity

Compensation & Workforce Analytics

• Support annual merit cycles and compensation analysis
• Maintain compensation bands and job architecture data within HRIS
• Conduct comp ratio and pay equity reporting
• Provide workforce planning data to support expansion and franchise growth
• Analyze turnover, retention, and engagement metrics to inform strategic decisions

Other Responsibilities

• Partner cross-functionally with Operations, Finance, Payroll, and Benefits
• Support HR technology implementations and upgrades
• Perform additional duties as required

QUALIFICATIONS

• Bachelor’s degree in Business, Information Systems, HR, Data Analytics, or related field
• 3 years of HRIS experience in US companies (California experience preferred) with 5-7 years overall experience in an HR operational role.
• Advanced Excel expertise (required)
• Deep working knowledge of HRIS systems (Paylocity strongly preferred)
• Proven experience conducting payroll audits and compliance reviews
• Demonstrated ability to build HR dashboards and executive reporting
• Strong understanding of Federal, California, and San Francisco employment compliance reporting
• Experience managing multi-location hourly workforce data
• Knowledge of HR data governance, security, and confidentiality standards
• Strong analytical, mathematical, and reconciliation skills
• Excellent documentation and process-mapping skills
• Ability to work independently in a fast-paced, high-growth environment
• Restaurant, retail, hospitality, or multi-unit experience preferred

ADDITIONAL REQUIREMENTS

• Personal equipment (laptop or desktop computer)
• Reliable, stable and high-speed internet
• A dedicated, private workspace that is free from distractions, ensuring confidentiality and optimal focus on tasks.

DESCRIPTION OF IDEAL CANDIDATE

• Curious and Not Afraid to Ask Questions - You exhibit a proactive and inquisitive mindset, seeking clarity and deeper understanding when faced with challenges. You value communication and believe that asking questions is a constructive way to enhance your knowledge and contribute effectively to the team.
• Self motivated and Confident - You exude confidence in your abilities. You possess the innate drive to take initiative, tackle challenges independently, and consistently exceed expectations.
• Independent and Resourceful - You excel in navigating challenges with self-reliance and ingenuity. You’re known for your ability to work autonomously, and are adept at taking initiative and don't hesitate to explore innovative solutions.

Are you the Human Resources Information Systems Lead we’ve been looking for?

If you’re ready to seize this incredible opportunity, don’t hesitate! Submit your application now!