Global Events Finance & Operations Analyst

Hello Everyone,

We are seeking an operationally rigorous Global Events Finance & Operations Analyst to serve as the financial backbone of client's global event portfolio. This role reports to the VP, Global Events & Customer Programs and ensures disciplined financial management, procurement governance, and operational excellence across a multimillion-dollar global events ecosystem.

Job Title: Global Events Finance & Operations Analyst

Work Location (Onsite, Hybrid, Remote): Fully Remote

Video/Audio capability will be required on remote working days

Work Schedule: Full Time – Monday-Friday

Overtime is not expected but could be possible based upon business needs and will occur only when requested and approved by manager

Initial Assignment Length: 12 months

Max Bill Rate: $40-45/hr on W2

Job Description:

About Client

Client is redefining how organizations harness data to power innovation, intelligence, and growth. Our Global Events & Customer Programs team plays a strategic role in advancing brand leadership, customer engagement, and pipeline acceleration through world-class global experiences.

Role Summary

• The Global Events Finance & Operations Analyst owns the financial processes, systems, and governance framework that enable our events organization to scale responsibly and efficiently.
• This role partners cross-functionally with Marketing Operations (MOPS), Finance Business Partners, Procurement, and the organization's leaders to manage cost centers, oversee Allocadia planning, administer PR/PO processes, and maintain financial accuracy across systems including GraphiteConnect and Netsuite.
• Success in this role requires strong financial acumen, systems fluency, process discipline, and the ability to collaborate across global marketing and operational teams.

What You’ll Do

• Global Budget & Cost Center Management
• Develop, monitor, and manage multiple global cost center budgets aligned to annual operating plans and corporate objectives.
• Partner with department leaders to establish budget targets and ensure adherence to financial plans.
• Manage our Allocadia for our 5 cost centers - entering and adjusting (including foreign exchange and VAT attributions where applicable)

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• Conduct recurring budget reviews and recommend resource allocation optimizations.
• Manage the Vice President’s “contingency” fund.
• Provide financial visibility and discipline across our portfolio

Allocadia Ownership & Governance

Serve as primary owner and subject matter expert for Allocadia within the organization.

Maintain accurate, real-time budget data and ensure forecasting integrity in our Allocadia.

Partner with Finance and MOPS to ensure budget tracking aligns with pipeline attribution and marketing performance metrics.

Procurement & PR/PO Management

Provide end-to-end oversight of Purchase Requests (PRs) and Purchase Orders (POs), including creation, coding, processing, and approvals.

Partner closely with Procurement to move contracts tied to PRs and POs efficiently through the system.

Manage invoicing follow-up and issue resolution to prevent delays in payment cycles.

Graphite Connect & Netsuite Administration (PR Function)

Utilize Graphite Connect and Netsuite for PR tracking, vendor documentation, and reporting.

Collaborate with Finance and IT teams to address system enhancements or issues.

Ensure financial data integrity between Netsuite and Allocadia systems.

Budget Analysis & Reporting

Analyze budget variances and provide insights to senior leadership.

Prepare executive-level reports, forecasts, and financial summaries for large-scale events and quarterly reviews.

Identify areas of risk, overspend, or optimization opportunities.

Cross-Functional Partnership

Partner closely with:

• Global Events & Customer Programs leaders
• Marketing Operations
• Finance Business Partners
• Procurement

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• Provide financial guidance to ensure operational decisions align with corporate financial objectives.
• Support governance frameworks including RASCI alignment and SLA adherence.

Continuous Improvement & Process Excellence

Identify opportunities to improve operational efficiency.

Implement best practices to enhance financial controls and system transparency.

Drive automation and process refinement across budget management and procurement functions.

Education:

Bachelor’s degree in Finance, Business Administration, or related field.

Experience:

• 3-4+ years of prior experience with FP&A and an emphasis on budget management.
• Strong proficiency with:
• Allocadia (or similar marketing budget software)
• ERP systems such as NetSuite
• Google Sheets / Excel (advanced proficiency)
• Experience supporting marketing and global events organizations strongly preferred.
• Demonstrated success managing large organizational budgets and financial systems in dynamic environments.
• Strong analytical skills with the ability to translate complex financial data into actionable insights.
• Excellent cross-functional communication skills and executive-level reporting capability.
• Detail-oriented, proactive, and solutions-driven mindset.

Key Success Measures

• Budget accuracy and forecasting reliability across five global cost centers.
• Timely and compliant PR/PO processing and contract management.
• Improved financial transparency and reporting cadence.
• Strong partnership ratings from Finance, Procurement, and Marketing stakeholders.
• Measurable process improvements year over year.