AI Summary
Provide exceptional administrative support and white-glove relocation care for international faculty and staff. Manage executive schedules, design presentations, and assist with government documentation. Trilingual fluency required.
Key Highlights
Government & Legal Paperwork
Document Translation
Personalized Onboarding
Key Responsibilities
Manage executive schedules
Design high-impact presentations
Assist international staff with government documentation
Technical Skills Required
Benefits & Perks
Salary
Relocation Package
Job Description
We are seeking a Trilingual Assistant/Concierge to provide exceptional administrative support and white-glove relocation care for our international faculty and staff.
In this unique role, you will bridge the gap between administrative excellence and community integration. You will manage executive schedules, design high-impact presentations, and act as the primary guide for foreign staff navigating government documentation, banking, and local culture.
Key Responsibilities
- Government & Legal Paperwork: Assist international staff with processing essential Mexican documentation, including CURP, RFC, IMSS, and opening local bank accounts.
- Document Translation: Review, verify, and translate relevant institutional and legal documentation into English.
- Personalized Onboarding: Guide employees through their educational benefits and offer curated recommendations on local courses, events, and tourist attractions to help them settle in.
- Director Support: Manage calendars carefully, design executive presentations (via PowerPoint and Canva), and take precise meeting minutes.
- Database & File Management: Oversee, update, and secure confidential area databases and physical files in strict compliance with privacy policies.
- Communication Hub: Handle office correspondence, respond to emails, manage phone calls, and greet visitors by generating secure QR access codes.
- Event Coordination: Provide full logistical backing for meetings and division events, managing room bookings, furniture setups, equipment, and catering.
Looking to advance your Marketing & Sale career with relocation support? Explore Marketing & Sale Jobs with Relocation Packages that include comprehensive packages to help you move and settle in your new role.
- Degree: Bachelor’s Degree completed.
- Languages: Trilingual absolute fluency is required (Spanish, English, and French), with excellent verbal and written communication skills across all three.
Discover our full range of relocation jobs with comprehensive support packages to help you relocate and settle in your new location.
- Experience: Minimum of 2 years of experience in a similar administrative, executive assistant, or hospitality concierge role.
- Digital Platforms: High proficiency in Google Workspace (Calendar, Gmail), Microsoft Office Suite, and SAP.
- Design Tools: Demonstrated ability to create executive-level presentations using Canva and PowerPoint.
- Office Operations: Basic operational knowledge of office hardware (photocopiers, printers) and general office management protocols.
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