Payroll Coordinator

Our Payroll Coordinator is detail-oriented, organized, and passionate about the accurate and timely processing of hourly payroll with a strong focus on compliance with union agreements/employment standards and exceptional service delivery. If you thrive in a collaborative environment and are committed to supporting your team and organizational goals, this may be the opportunity you've been searching for!

We’re looking for a Payroll Coordinator to join our team in Vernon, British Columbia. Our head office houses Tolko’s corporate services groups including Sales, Marketing & Logistics, Finance, Accounting & Credit, IT, Procurement, Human Resources, and Corporate Administration.

Our ideal candidate has the following qualifications:

• Minimum five years of related experience (or equivalent education/experience) in full-cycle payroll administration, ideally in a centralized environment.
• Demonstrated experience with UKG Pro and Workforce Management systems.
• Working knowledge of benefits administration, labour legislation, WCB, and CRA requirements.
• PCP designation (or in progress) with the Canadian Payroll Association; CEBS certification is an asset.
• Strong analytical and accounting skills, including payroll-related journal entries and reconciliations.
• Exceptional attention to detail, organizational skills, and ability to meet critical deadlines.

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• Effective communication and service-oriented mindset, fostering positive relationships across all levels.
• Advanced proficiency in Microsoft Excel; familiarity with Word and Outlook.

We value diversity at Tolko and know that experience and knowledge come in many forms. Even if you don't have all the qualifications above, please apply. We would love to hear your story and have you grow with us.

In this role, you will:

• Accurately process bi-weekly payroll for unionized and non-union hourly employees in UKG Pro, ensuring compliance with collective agreements, company policies, and deadlines.
• Perform month-end close activities, including payroll-related journal entries, accruals, and reconciliations with high accuracy.
• Assist with remittances and reporting for union and non-union retirement plans (DC & DB), RRSP contributions, and statutory withholdings.
• Complete all payroll year-end duties, including reports, taxable benefits, T4s, and payroll tax filings.

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• Stay updated on labor laws, tax regulations, and union agreements to ensure payroll compliance.
• Create and maintain documentation (SOPs, user guides) to support payroll processes and compliance.
• Work closely with management team to provide reporting and payroll analysis.
• Deliver exceptional support to employees by addressing pay-related inquiries professionally and empathetically, and recommend process improvements based on inquiry trends.

So, what’s in it for you?

• You’ll take on an exciting new challenge with supportive team members.
• You’ll earn a competitive salary based on your skills and experience. The expected base salary range for this position is $60,000.00 - $80,000.00 per year.
• You may also be eligible for relocation support including community connections so you can live (and play) where you work. 

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• You will be eligible to participate in Tolko’s bonus program.
• Competitive benefits and retirement plans come standard, so you don’t have to choose between your bottom line and wellbeing or your future.  
• Continued development through on the job and classroom training and reimbursement of tuition and membership fees.
• A positive, innovative, and inclusive work environment. 

About the North Okanagan Valley

The North Okanagan Valley includes the communities of Vernon, Armstrong, Lavington, Lumby and Lake Country, British Columbia.  Surrounded by lakes and vineyards, these communities provide family-friendly living with lots of amenities, and beautiful weather. Visit local wineries or dinner on a patio at sunset, go boating, hiking, biking, skiing, catch a round of golf, or visit a local market to pick up fresh fruit and produce… whatever your pleasure, you’ll find it here.

 Watch this video to learn about the region and find out why life is better here. 

We want YOU to join our family. Come Grow Here! Apply today at www.tolko.com/careers.  

To protect the privacy of your personal information, please ensure that when you apply, you are directed to Tolko’s job board at https://recruiting.ultipro.ca or you are accessing Tolko job opportunities through our website at www.tolko.com/careers.