HR Coordinator

Job Title: HR Coordinator

Industry: Education / Academic Services

Engagement: Remote

Type: Part-time

Schedule: Monday to Friday

Language Requirement: Advanced English required C1/C2

Compensation: $1,800 - $2,400 USD per month depending on experience

Type: Independent Contractor Agreement

Equipment: Must have a reliable laptop, strong internet connection, and a professional remote work setup

About the Role

We are looking for a highly organized, people-oriented, and detail-driven HR Coordinator to support a growing education services team.

This role is ideal for someone who enjoys working in a structured but fast-moving environment, has strong communication skills, and can support both administrative HR processes and day-to-day people operations. The HR Coordinator will help maintain a positive employee experience, support onboarding, organize internal documentation, and assist with recruiting, compliance, scheduling, and team communication.

The right person is professional, discreet, proactive, and comfortable supporting a team that works closely with students, families, academic coaches, and internal leadership.

Key Responsibilities

• Support the full employee lifecycle, including recruiting coordination, onboarding, documentation, internal communication, and offboarding.
• Coordinate interviews, follow-ups, candidate communication, and hiring process logistics.
• Prepare and organize onboarding materials, employee files, contracts, policies, and HR documentation.
• Help ensure new hires have the information, tools, and expectations needed to start successfully.
• Maintain accurate records related to employee information, schedules, availability, PTO, contracts, and compliance requirements.
• Support communication between leadership, academic staff, operations, and administrative teams.
• Assist with employee engagement, team updates, reminders, and internal announcements.
• Help coordinate training sessions, performance check-ins, and internal process updates.
• Support scheduling and staffing coordination for tutors, academic coaches, or service-based team members.
• Assist with payroll-related information, timesheets, attendance, and contractor or employee documentation.
• Maintain confidentiality when handling sensitive employee, student, family, or business information.
• Identify opportunities to improve HR processes, documentation, workflows, and team communication.

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• Provide general administrative support to leadership and operations as needed.

Ideal Candidate Profile

The ideal candidate is someone who is organized, mature, responsive, and service-oriented. This person should be able to manage multiple moving pieces without losing attention to detail.

We are looking for someone who can communicate clearly, follow through consistently, and represent the company professionally with candidates, employees, and internal leaders.

Requirements

• Previous experience in HR coordination, recruiting coordination, people operations, administrative support, or operations coordination.
• Strong written and verbal English communication skills.
• Excellent organization, follow-up, and attention to detail.
• Comfortable managing confidential information with discretion and professionalism.
• Experience coordinating interviews, onboarding, employee files, or internal HR processes.
• Strong calendar management and scheduling skills.
• Comfortable using tools such as Google Workspace, Microsoft Office, ATS platforms, HR systems, or project management tools.
• Ability to work independently in a remote environment.
• Strong sense of urgency, ownership, and accountability.
• Professional, polished, and people-focused communication style.

Nice to Have

• Experience supporting an education, tutoring, coaching, healthcare, family-services, or service-based business.
• Experience working with remote teams.
• Experience supporting contractors, part-time employees, or hourly staff.
• Familiarity with HR documentation, compliance, employee handbooks, and onboarding workflows.
• Experience with payroll support, timesheets, or staffing coordination.

What We Are Looking For

We are looking for someone who is not just administrative, but genuinely helpful. This person should be able to anticipate needs, keep processes organized, communicate clearly, and create a smooth experience for both candidates and employees.

This is a great opportunity for someone who enjoys HR, people operations, and education-focused environments, and who wants to grow with a team that values professionalism, trust, structure, and high-quality service.

Must-Have Traits

• Highly organized
• Detail-oriented
• Trustworthy and discreet
• Excellent communicator
• Proactive and resourceful
• Strong follow-through
• Warm but professional
• Comfortable with structure and deadlines
• Able to work with different personalities
• Service-minded and solutions-oriented

What We Offer

• 100% remote, full-time position
• Long-term independent contractor agreement, designed for someone looking for stability and professional growth
• Opportunity to work with a U.S.-based education services team
• International experience supporting a growing, people-focused organization
• English-speaking professional environment
• Direct collaboration with U.S. leadership, operations, and academic teams
• Clear onboarding, internal processes, and ongoing guidance
• Exposure to US HR, recruiting coordination, onboarding, employee support, and people operations
• Opportunity to help build and improve internal HR systems, documentation, and workflows
• Supportive team environment with consistent communication and follow-up
• Growth opportunity for someone who wants to develop in HR, operations, and people coordination
• 12 days of PTO per year
• U.S. holidays observed
• Potential for increased responsibility as the team continues to grow