AI Summary
We are seeking an experienced US HR Manager with deep expertise in US employment law, compliance, and HR operations to lead and manage all aspects of HR for our US employee population.
Key Highlights
Lead and manage all aspects of HR for our US employee population
Serve as the primary owner and SME for all US HR processes, ensuring compliance with federal, state, and local employment laws
Provide authoritative guidance to managers and employees on HR policies, procedures, and best practices
Key Responsibilities
US HR Ownership
Onboarding & Offboarding
Compensation, Benefits & Payroll
Compliance & Risk Management
Employee Relations & Support
HR Strategy & Projects
Global HR Support & Partnership
Technical Skills Required
Benefits & Perks
Estimated base salary range for this role is $75,000+ USD
Total compensation package for this position may also include eligibility for variable compensation (such as a performance bonus or commission), benefits, and/or participation in other incentive or benefit plans
Benefits may include medical, dental, and vision coverage, paid time off, and retirement benefits, subject to eligibility requirements
Job Description
Human Resources
- USA - REMOTE
- Fully Remote
Great Team, Opportunity for Career & Professional Development, Collaborative and Meritocratic work culture and Supportive Leadership
About Us
At Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters — whether that’s transforming the future of finance with AI or finding balance to go home on time.
Founded in Sweden in 2001, Medius has grown from a local startup into a global leader in cloud-based spend management solutions. Today, thousands of organizations worldwide trust us to simplify accounts payable and spend management processes. Our journey has been driven by continuous innovation, a passion for technology, and above all — the people who make it happen.
We’re more than a software company. We’re a team of problem-solvers, innovators and collaborators working together to reinvent the category of accounts payable. Our solutions use Artificial Intelligence to eliminate manual work, bring clarity, confidence, and control, and empower finance teams of the future.
At Medius, our values guide how we work and grow together:
- Connect – We believe in the power of people—individually and collectively—and our success depends on understanding and respecting each other. We appreciate that ‘empowering finance teams of the future’ is an exciting endeavor, and we share it with everyone around us.
- Question – We enjoy the challenge of our work and the thrill of collaboration. We are not afraid to question ourselves and each other because we believe diverse perspectives can lead to better outcomes and that there is great power in resolution.
- Own – We are thorough, thoughtful, and decisive. We anticipate what’s next, what a customer might need, and then we deliver. That’s how we get things done. And that’s how we remain a leader. Customers trust us to do our job so that they can focus on what they do best.
Learn more at www.medius.com
Job Overview
We are seeking an experienced US HR Manager with deep expertise in US employment law, compliance, and HR operations to lead and manage all aspects of HR for our US employee population. This individual will act as the subject matter expert (SME) for US HR, ensuring compliance, accuracy, and excellence across all processes. The ideal candidate brings prior PEO experience (ADP TotalSource strongly preferred), proven ability to manage payroll and benefits administration, and the confidence to operate independently while partnering with global HR and payroll colleagues.
Responsibilities And Duties
US HR Ownership -
- Serve as the primary owner and SME for all US HR processes, ensuring compliance with federal, state, and local employment laws.
- Provide authoritative guidance to managers and employees on HR policies, procedures, and best practices.
- Maintain and continuously update the US employee handbook and HR policy framework, ensuring alignment with evolving legislation.
- Ensure the integrity and accuracy of employee data within the HR Information System (HRIS - HiBob), including timely entry, updates, and audits of personnel records.
- Maintain compliance with data governance standards and support regular data quality reviews to identify and correct inconsistencies.
- Collaborate with HR teams and business stakeholders to ensure seamless data flow across systems and processes.
- Lead and oversee all aspects of the US onboarding process, from offer acceptance to first-day readiness, ensuring an exceptional employee experience.
- Add, maintain and evocate employee information in both the HRIS system and the ADP TotalSource system
- Ensure compliance with work authorization requirements (I-9 and E-Verify), including periodic audits.
- Track probation periods via HRIS data; coordinate with People Managers to monitor progress and support extensions where required; inform the HR Business Partner of any identified risk.
- Own the full offboarding process from accepted resignation, ensuring compliance and proper coordination with payroll, benefits, and IT, including HRIS offboarding with automatic triggers to Payroll and IT; issue exit surveys as part of the offboarding process.
- Oversee US benefits administration, including health & welfare programs, leave policies, and employee inquiries. Manage and administer the 401(k) plan, including eligibility, enrollments, audits, and compliance filings in partnership with plan providers.
- Partner closely with the Global Payroll Manager to prepare and review payroll for accuracy, ensuring correct calculations, deductions, and compliance.
- Act as the PEO liaison (ADP TotalSource), ensuring accurate data management and reporting.
- Monitor, interpret, and implement changes to US employment law, proactively updating policies and practices.
- Lead compliance initiatives including mandatory trainings, reporting, and audits.
- Maintain employee records with a focus on accuracy, confidentiality, and compliance with federal and state requirements.
- Act as the first point of escalation for US HR issues, providing subject matter expertise and consistent application of policies.
- Guide and coach managers on employee relations matters, performance management, and development conversations.
- Ensure a fair, compliant, and respectful approach to issue resolution.
- Lead all formal employee relations cases, including Performance Improvement Plans (PIPs), from initiation through to resolution; own and maintain all ER templates, guidance tools, and US HR policies.
- Maintain the ER case management tracker; provide regular updates to HR Business Partners and collaborate to identify opportunities to reduce future cases.
- Own and deliver US HR projects aligned with global HR priorities, such as engagement initiatives, compensation reviews, and process improvements.
- Provide US-specific HR insights, reporting, and data analysis to inform leadership decision-making.
- Partner with global HR colleagues to ensure alignment of practices and sharing of best practices
- Support Environmental, Social, and Governance (ESG), compliance, and audit-related requests in collaboration with cross-functional stakeholders.
- Act as a key partner supporting HR Operations across other global geographies when required, providing guidance on onboarding, offboarding, benefits, and employee relations processes.
- Build and maintain US HR processes that are documented and scalable, to drive efficiency and consistency across the global HR Operations team.
- 5+ years of progressive HR generalist experience with strong knowledge of US HR laws and regulations.
- Proven experience working with PEOs (ADP strongly preferred).
- Direct experience with 401(k) plan administration
- Demonstrated ability to serve as a trusted HR SME, owning and leading HR operations independently.
- Strong HRIS experience with a focus on data integrity, audits, and process optimization (HiBob experience strongly preferred); hands-on experience owning formal ER cases including PIPs.
- HR certification (PHR/SPHR or SHRM-CP/SHRM-SCP) preferred.
- Communication proficiency
- Results-oriented
- Strong ability to navigate ambiguity and manage competing priorities
- Displays personal & corporate integrity
- Bachelor’s degree in human resources, Business Administration, or related field (preferred).
Interested in remote work opportunities in Human Resource? Discover Human Resource Remote Jobs featuring exclusive positions from top companies that offer flexible work arrangements.
The estimated base salary range for this role is $75,000+ USD, which represents a good-faith estimate of the compensation for this position.
Actual compensation will be determined based on several factors, including but not limited to relevant skills, experience, qualifications, certifications, internal equity, and the geographic location in which the role is performed. Compensation may vary for roles performed in different locations due to differences in the cost of labor.
The total compensation package for this position may also include eligibility for variable compensation (such as a performance bonus or commission), benefits, and/or participation in other incentive or benefit plans, in accordance with the terms of the applicable plans. Benefits may include medical, dental, and vision coverage, paid time off, and retirement benefits, subject to eligibility requirements.
Medius is an equal opportunity employer.
We are committed to providing equal employment opportunities to all qualified applicants and employees, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability (physical or mental), genetic information, medical condition, marital status, citizenship or immigration status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.
If you require a reasonable accommodation due to a disability or for religious reasons during the application or interview process, please review our accommodations process.
Department Human Resources Role Human Resources Locations USA - REMOTE Remote status Fully Remote Employment type Full-time
USA - REMOTE
Get to know more about us
- We’re an employee-centric business
- Worldwide workforce, top talent
- Great culture that’s synonymous with our values
- Leadership that inspires you
You can even apply to be a mentor for one of our executives in our reversed mentorship program!
- Join Medius, further your career and meet great people!
Medius is founded on trust and openness
Trust is one of the most important values at Medius. We’re not the busy-body micro-manager types. Instead, we trust you, implicitly, to get the job done. We’re also a very open organization. If there’s something bothering you, don’t sit in silence, let us know – we’re here to help and we want your feedback.
About Medius
Medius links invoice capture, processing, and payment to replace the worry and wondering of managing AP with calm and confidence. Medius goes far beyond basic automation by using artificial intelligence to do most of the work – so invoices get coded, approved and paid; customers get to go home and rest easy; and businesses can trust budgets and forecasts.
For more information, please visit medius.com.
Our values
- Connect: We believe in the power of people, both individually and collectively. Our success is driven by respect and understanding, with a shared commitment to empowering finance teams of the future.
- Question: We embrace challenges and value diverse perspectives. By questioning and collaborating, we unlock better solutions and continuously innovate.
- Own: We are proactive, decisive, and committed to delivering results. We anticipate customer needs and follow through, earning their trust to focus on what they do best.
Co-workers 755
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Human Resources
- USA - REMOTE
- Fully Remote
Great Team, Opportunity for Career & Professional Development, Collaborative and Meritocratic work culture and Supportive Leadership
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About Us
At Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters — whether that’s transforming the future of finance with AI or finding balance to go home on time.
Founded in Sweden in 2001, Medius has grown from a local startup into a global leader in cloud-based spend management solutions. Today, thousands of organizations worldwide trust us to simplify accounts payable and spend management processes. Our journey has been driven by continuous innovation, a passion for technology, and above all — the people who make it happen.
We’re more than a software company. We’re a team of problem-solvers, innovators and collaborators working together to reinvent the category of accounts payable. Our solutions use Artificial Intelligence to eliminate manual work, bring clarity, confidence, and control, and empower finance teams of the future.
At Medius, our values guide how we work and grow together:
- Connect – We believe in the power of people—individually and collectively—and our success depends on understanding and respecting each other. We appreciate that ‘empowering finance teams of the future’ is an exciting endeavor, and we share it with everyone around us.
- Question – We enjoy the challenge of our work and the thrill of collaboration. We are not afraid to question ourselves and each other because we believe diverse perspectives can lead to better outcomes and that there is great power in resolution.
- Own – We are thorough, thoughtful, and decisive. We anticipate what’s next, what a customer might need, and then we deliver. That’s how we get things done. And that’s how we remain a leader. Customers trust us to do our job so that they can focus on what they do best.
Learn more at www.medius.com
Responsibilities And Duties
US HR Ownership -
- Serve as the primary owner and SME for all US HR processes, ensuring compliance with federal, state, and local employment laws.
- Provide authoritative guidance to managers and employees on HR policies, procedures, and best practices.
- Maintain and continuously update the US employee handbook and HR policy framework, ensuring alignment with evolving legislation.
- Ensure the integrity and accuracy of employee data within the HR Information System (HRIS - HiBob), including timely entry, updates, and audits of personnel records.
- Maintain compliance with data governance standards and support regular data quality reviews to identify and correct inconsistencies.
- Collaborate with HR teams and business stakeholders to ensure seamless data flow across systems and processes.
Browse our curated collection of remote jobs across all categories and industries, featuring positions from top companies worldwide.
- Lead and oversee all aspects of the US onboarding process, from offer acceptance to first-day readiness, ensuring an exceptional employee experience.
- Add, maintain and evocate employee information in both the HRIS system and the ADP TotalSource system
- Ensure compliance with work authorization requirements (I-9 and E-Verify), including periodic audits.
- Track probation periods via HRIS data; coordinate with People Managers to monitor progress and support extensions where required; inform the HR Business Partner of any identified risk.
- Own the full offboarding process from accepted resignation, ensuring compliance and proper coordination with payroll, benefits, and IT, including HRIS offboarding with automatic triggers to Payroll and IT; issue exit surveys as part of the offboarding process.
- Oversee US benefits administration, including health & welfare programs, leave policies, and employee inquiries. Manage and administer the 401(k) plan, including eligibility, enrollments, audits, and compliance filings in partnership with plan providers.
- Partner closely with the Global Payroll Manager to prepare and review payroll for accuracy, ensuring correct calculations, deductions, and compliance.
- Act as the PEO liaison (ADP TotalSource), ensuring accurate data management and reporting.
- Monitor, interpret, and implement changes to US employment law, proactively updating policies and practices.
- Lead compliance initiatives including mandatory trainings, reporting, and audits.
- Maintain employee records with a focus on accuracy, confidentiality, and compliance with federal and state requirements.
- Act as the first point of escalation for US HR issues, providing subject matter expertise and consistent application of policies.
- Guide and coach managers on employee relations matters, performance management, and development conversations.
- Ensure a fair, compliant, and respectful approach to issue resolution.
- Lead all formal employee relations cases, including Performance Improvement Plans (PIPs), from initiation through to resolution; own and maintain all ER templates, guidance tools, and US HR policies.
- Maintain the ER case management tracker; provide regular updates to HR Business Partners and collaborate to identify opportunities to reduce future cases.
- Own and deliver US HR projects aligned with global HR priorities, such as engagement initiatives, compensation reviews, and process improvements.
- Provide US-specific HR insights, reporting, and data analysis to inform leadership decision-making.
- Partner with global HR colleagues to ensure alignment of practices and sharing of best practices
- Support Environmental, Social, and Governance (ESG), compliance, and audit-related requests in collaboration with cross-functional stakeholders.
- Act as a key partner supporting HR Operations across other global geographies when required, providing guidance on onboarding, offboarding, benefits, and employee relations processes.
- Build and maintain US HR processes that are documented and scalable, to drive efficiency and consistency across the global HR Operations team.
- 5+ years of progressive HR generalist experience with strong knowledge of US HR laws and regulations.
- Proven experience working with PEOs (ADP strongly preferred).
- Direct experience with 401(k) plan administration
- Demonstrated ability to serve as a trusted HR SME, owning and leading HR operations independently.
- Strong HRIS experience with a focus on data integrity, audits, and process optimization (HiBob experience strongly preferred); hands-on experience owning formal ER cases including PIPs.
- HR certification (PHR/SPHR or SHRM-CP/SHRM-SCP) preferred.
- Communication proficiency
- Results-oriented
- Strong ability to navigate ambiguity and manage competing priorities
- Displays personal & corporate integrity
- Bachelor’s degree in human resources, Business Administration, or related field (preferred).
The estimated base salary range for this role is $75,000+ USD, which represents a good-faith estimate of the compensation for this position.
Actual compensation will be determined based on several factors, including but not limited to relevant skills, experience, qualifications, certifications, internal equity, and the geographic location in which the role is performed. Compensation may vary for roles performed in different locations due to differences in the cost of labor.
The total compensation package for this position may also include eligibility for variable compensation (such as a performance bonus or commission), benefits, and/or participation in other incentive or benefit plans, in accordance with the terms of the applicable plans. Benefits may include medical, dental, and vision coverage, paid time off, and retirement benefits, subject to eligibility requirements.
Medius is an equal opportunity employer.
We are committed to providing equal employment opportunities to all qualified applicants and employees, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability (physical or mental), genetic information, medical condition, marital status, citizenship or immigration status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.
If you require a reasonable accommodation due to a disability or for religious reasons during the application or interview process, please review our accommodations process.
The most important thing to our organization is our employees – and we really mean it.
Medius is a global business, with hubs in some of world’s major cities. We employ those that ooze our values, so you’ll learn from the brightest minds.
We surveyed our employees and they told us we’ve got a fantastic value-led culture. Free snacks don’t cut it. Instead, meet people you’ll love to work with and for (sidebar, we do offer free snacks!)
Our leadership team is carefully selected from some of the leading minds in spend management and experts from their respective disciplines. They’ll encourage and inspire you to be better at your job. But the best thing is, even our CEO is just an email away if you’ve got something you want to share.
You can even apply to be a mentor for one of our executives in our reversed mentorship program!
Join a company with fast growth and a progressive and competitive product roadmap. We truly invest in the future.
Trust is one of the most important values at Medius. We’re not the busy-body micro-manager types. Instead, we trust you, implicitly, to get the job done. We’re also a very open organization. If there’s something bothering you, don’t sit in silence, let us know – we’re here to help and we want your feedback.
Medius links invoice capture, processing, and payment to replace the worry and wondering of managing AP with calm and confidence. Medius goes far beyond basic automation by using artificial intelligence to do most of the work – so invoices get coded, approved and paid; customers get to go home and rest easy; and businesses can trust budgets and forecasts.
For more information, please visit medius.com.
Our values
- Connect: We believe in the power of people, both individually and collectively. Our success is driven by respect and understanding, with a shared commitment to empowering finance teams of the future.
- Question: We embrace challenges and value diverse perspectives. By questioning and collaborating, we unlock better solutions and continuously innovate.
- Own: We are proactive, decisive, and committed to delivering results. We anticipate customer needs and follow through, earning their trust to focus on what they do best.
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